Job Description

Overview

We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will serve as the first point of contact for visitors and callers, ensuring a positive and professional experience. Your enthusiasm, organizational skills, and ability to manage multiple tasks efficiently will contribute significantly to our office's smooth operation. This position offers an exciting opportunity to showcase your customer service expertise, administrative skills, and office management capabilities in a dynamic environment.

Responsibilities

Greet visitors warmly and professionally, ensuring they feel welcomed and attended to promptly Answer multi-line phone systems with courteous phone etiquette, directing calls accurately and efficiently Manage appointment scheduling, calendar coordination, and meeting room bookings using tools like Google Workspace or Microsoft Office Handle data entry, filing, and document proofreading to maintain organized records and ensure accuracy in all communications Support office management tasks such as supply inventory, mail distribution, and basic bookkeeping using QuickBooks or similar software Assist with clerical duties including typing correspondence, preparing reports, and maintaining electronic and physical files Provide exceptional customer support by addressing inquiries promptly and professionally in person or via phone/email Coordinate with team members on administrative projects, ensuring timely completion through effective time management and organizational skills Maintain a clean, organized front desk area that reflects a professional environment at all times Support additional administrative or personal assistant tasks as needed to ensure office efficiency

Qualifications

Proven experience in office administration, clerical work, or reception roles; prior dental or medical receptionist experience is a plus Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry tools Excellent organizational skills with the ability to multitask effectively in a fast-paced setting Exceptional customer service skills with a friendly demeanor and professional phone etiquette Bilingual abilities are highly desirable to assist diverse client populations Familiarity with multi-line phone systems, filing systems, proofing documents, and basic bookkeeping (QuickBooks) is preferred Ability to handle confidential information discreetly and maintain professionalism at all times Strong typing skills with attention to detail; experience with calendar management and time management tools enhances effectiveness Previous office management or administrative support experience is advantageous
Join us as a Front Desk Receptionist where your proactive attitude and organizational prowess will help create a welcoming environment for everyone who walks through our doors. We value energetic individuals who thrive on delivering excellent customer support while managing essential administrative functions that keep our office running smoothly.

Job Types: Full-time, Part-time

Pay: $15.00 - $17.00 per hour

Benefits:

Employee discount Flexible schedule Paid time off
Work Location: In person