Job Description

Prominent Financial Consultants is a growing financial services firm seeking a

reliable, organized, and bilingual Office Secretary

to serve as the first point of contact for our clients and provide day-to-day administrative support to our executive team.

This role is ideal for someone who enjoys keeping an office running smoothly, thrives in a fast-paced environment, and takes pride in delivering a polished, professional client experience.

Key Responsibilities

Arrive

promptly at 9:00 AM

and manage the front desk daily Greet and check in all visitors and ensure they meet with the appropriate team member Communicate professionally with clients

in English and Spanish

(verbal and written) Schedule and coordinate client appointments, meetings, and office activities Provide administrative support to the company executive, including: Calendar management Filing and organizing paperwork Travel arrangements Event coordination Purchase orders and office needs Process client payments through

Canopy Tax

Monitor client accounts and ensure

no balances exceed 30 days past due

Maintain all common areas (reception, break room, conference rooms) to be tidy, stocked, and meeting-ready Assist with periodic marketing mailers (ordering supplies, preparing labels, stuffing envelopes, mailing) Run occasional company errands (office supplies, post office, meeting materials, food for events) Support basic social media and marketing efforts (

Instagram, Twitter, LinkedIn knowledge is a plus

) Deliver excellent customer service and help elevate the overall client experience

Minimum Requirements

Bilingual (English & Spanish) - REQUIRED

Excellent written and verbal communication skills Strong organizational and multitasking abilities Comfortable working in a fast-paced office environment Proficient with

Apple/Mac systems

High school diploma required Valid driver's license Reliable, punctual, and professional Flexible mindset and willingness to support a variety of administrative and operational needs

What We Offer

Commission & bonuses

for referrals and clients you bring in

Flexible paid vacation

after 3 months

Casual Fridays

Free access to our services

, including: Bookkeeping Income tax preparation Real estate services

Direct deposit

Growth opportunities within a rapidly expanding company

Equal Opportunity Employer

Prominent Financial Consultants provides equal employment opportunity to all employees and applicants without regard to race, religion, age, ancestry, gender, sex, sexual orientation, national origin, citizenship status, disability, veteran status, marital status, or any other characteristic protected by law.

Learn more at

www.prominentfc.com

Job Types: Full-time, Contract

Pay: $15.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

Employee discount Paid time off Professional development assistance Tuition reimbursement
Application Question(s):

MUST ANSWER THIS QUESTION CORRECTLY TO BE CONSIDERED FOR AN INTERVIEW
A new client signs up for Payroll services with Prominent Financial Consultants. Our pricing is $250 per month for the first 3 employees, and $50 per month for each additional employee. The client currently has 5 employees. Show your calculation step-by-step and provide the final monthly amount that will be billed. Answers without an explanation will not be considered.

Please write your answer as if you were explaining it to a client via email.

Education:

High school or equivalent (Preferred)
Experience:

Customer service: 3 years (Required)
Work Location: In person