Job Description

Job Summary

We are seeking a professional and organized Front Desk Receptionist to join our team. The ideal candidate will serve as the first point of contact for visitors and callers, providing exceptional customer service and administrative support. This role requires excellent communication skills, proficiency in office management tools, and the ability to manage multiple tasks efficiently in a fast-paced environment. Prior office experience, including clerical duties and familiarity with medical or dental reception, is highly valued. The position offers an engaging work environment where organizational skills and attention to detail are essential for success.

Responsibilities

Greet visitors and clients warmly, ensuring a positive first impression Manage multi-line phone systems with professionalism and courtesy, directing calls appropriately Schedule appointments and maintain calendar management using Microsoft Office and Google Workspace tools Perform data entry, filing, and maintain accurate records using QuickBooks and other office management software Handle correspondence, including proofreading documents and managing email communications Support office management tasks such as bookkeeping, invoicing, and basic administrative duties Assist with customer support inquiries via phone or in person, providing excellent service and support Maintain a tidy reception area and ensure all office supplies are stocked and organized Utilize strong phone etiquette to handle inquiries efficiently and professionally

Skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications Experience with QuickBooks or similar bookkeeping software Strong organizational skills with the ability to multitask effectively in a busy environment Excellent communication skills, both verbal and written; bilingual abilities are a plus Demonstrated office management or administrative experience, including clerical tasks such as filing and data entry Familiarity with multi-line phone systems and professional phone etiquette Ability to manage calendars efficiently using digital tools Strong typing skills with high accuracy; attention to detail for proofreading documents Customer service orientation with a friendly demeanor and problem-solving skills Knowledge of medical or dental receptionist duties is advantageous but not required Ability to adapt quickly to new software or procedures; excellent time management skills
Job Types: Full-time, Part-time

Pay: From $16.00 per hour

Expected hours: 30 per week

Work Location: In person