Job Description

Job Overview

We are seeking a dynamic and friendly Front Desk Receptionist to be the welcoming face of our organization. This vital role involves managing front desk operations, providing exceptional customer service, and ensuring smooth administrative workflows. The ideal candidate will be energetic, highly organized, and possess excellent communication skills. As the first point of contact for visitors and callers, you will play a key role in creating a positive impression while supporting office management functions. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced environment.

Responsibilities

Greet visitors warmly and professionally, ensuring they feel welcomed and attended to promptly. Manage multi-line phone systems efficiently, directing calls accurately and courteously. Handle all incoming correspondence, including phone calls, emails, and mail, with professionalism and attention to detail. Maintain organized filing systems, both physical and digital, including data entry and document proofreading to ensure accuracy. Schedule appointments, manage calendars Support bookkeeping activities using QuickBooks or similar software for basic record-keeping and invoicing. Provide exceptional customer support by addressing inquiries promptly and professionally. Perform clerical tasks such as photocopying, scanning, faxing, and maintaining organized records. Ensure phone etiquette standards are upheld at all times to foster positive interactions with clients and visitors. Perform uploads when needed

Experience

Candidates should bring prior office or administrative experience with a strong emphasis on customer service excellence. Experience in front desk or reception roles is highly desirable, especially within medical or dental settings. Proficiency in computer literacy--including Microsoft Office (Word, Excel), Google Workspace (Gmail, Calendar), data entry skills, and familiarity with office management software like QuickBooks--is essential. Ideal applicants will demonstrate exceptional organizational skills, time management capabilities, attention to detail (including proofreading), and strong phone etiquette. Candidates should possess excellent typing skills and the ability to multitask efficiently in a busy environment. This position is paid and offers an engaging opportunity for those eager to grow their administrative career while contributing positively to our team's success!

Job Type: Full-time

Pay: From $17.00 per hour

Expected hours: 40 per week

Benefits:

401(k) Health insurance Paid time off
Work Location: In person