Job Description

Job Overview

We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will serve as the first point of contact for visitors, clients, and team members, ensuring a smooth and professional experience. Your proactive approach and excellent organizational skills will help maintain efficient office operations, support administrative tasks, and foster a positive environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to a dynamic team.

Duties

Greet visitors warmly and direct them appropriately, providing exceptional customer service at all times Manage multi-line phone systems, handle incoming calls with professionalism and courtesy, and transfer calls or take messages as needed Schedule appointments, manage calendars, and coordinate meetings using tools like Teams and Microsoft Office Perform data entry, maintain accurate filing systems, and update records with precision and attention to detail Assist with clerical tasks such as proofreading documents, organizing paperwork, and managing correspondence Support office management activities including inventory tracking, supply ordering, and basic bookkeeping using QuickBooks or similar software Provide customer support by addressing inquiries promptly and efficiently, ensuring a positive experience for all clients and visitors

Qualifications

Proven experience in office administration or reception roles with strong clerical skills Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools Familiarity with multi-line phone systems and phone etiquette to handle high call volumes professionally Bilingual abilities are highly desirable to serve diverse client needs effectively Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment Experience with data entry, filing systems, proofreading, and calendar management is preferred Knowledge of medical or dental receptionist duties or personal assistant experience is a plus but not required Demonstrated customer service skills with a friendly demeanor and excellent communication abilities
Join us as a Front Desk Receptionist where your enthusiasm meets your expertise! Be part of a supportive environment that values your contributions while helping you grow professionally. We're committed to fostering a vibrant workplace where every day brings new opportunities to make a positive impact.

Pay: $15.00 - $18.00 per hour

Expected hours: 20.0 - 40.0 per week

Benefits:

Flexible schedule Paid time off
Work Location: In person