Job Description

Overview

We are seeking a dynamic and welcoming Front Desk Receptionist to be the first point of contact for our organization. This energetic role requires a proactive individual who excels in creating a positive first impression, managing administrative tasks efficiently, and providing exceptional customer service. The ideal candidate will thrive in a fast-paced environment, demonstrating excellent organizational skills, strong communication abilities, and a friendly demeanor. This paid position offers an exciting opportunity to develop your office management skills while supporting daily operations and ensuring a smooth experience for visitors and team members alike.

Responsibilities

Greet visitors warmly and professionally, ensuring they feel welcomed and attended to promptly. Answer multi-line phone systems with professionalism, directing calls accurately and efficiently while practicing excellent phone etiquette. Manage appointment scheduling and calendar coordination using tools like My Vision or Microsoft Office Outlook. Handle data entry, filing, and document proofreading to maintain organized records and ensure accuracy across all administrative tasks. Support office management duties including supply inventory, mail distribution, and maintaining cleanliness of the reception area. Assist with clerical responsibilities such as typing correspondence, updating databases (including QuickBooks or similar accounting software), and managing incoming emails. Provide customer support by addressing inquiries, resolving issues promptly, and offering helpful information about services or appointments. Maintain confidentiality of sensitive information while performing administrative duties with precision and professionalism. Support additional tasks such as bookkeeping, medical or vision receptionist duties, or personal assistant responsibilities as needed.

Skills

Proven experience in office administration, clerical work, or reception roles with strong organizational skills. Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel), Google Workspace applications, and data entry systems like QuickBooks. Exceptional customer service skills with the ability to handle multiple phone lines and communicate effectively with diverse audiences. Bilingual abilities are highly valued to assist a broader range of clients and visitors. Demonstrated ability to manage time efficiently, prioritize tasks effectively, and maintain attention to detail during proofreading or data entry tasks. Strong phone etiquette skills combined with professional demeanor when interacting face-to-face or over the phone. Experience with office management tools such as multi-line phone systems, calendar management software, and filing systems. Knowledge of medical or vision receptionist procedures is a plus, along with bookkeeping or personal assistant experience. Join us in creating a welcoming environment where every visitor feels valued! This role offers an engaging opportunity to develop essential administrative skills while supporting our organization's daily operations in a lively, supportive setting. We are committed to paying all team members fairly for their valuable contributions--this is a paid position designed to help you grow professionally while making a positive impact every day!
Job Type: Part-time

Pay: $13.00 - $15.00 per hour

Expected hours: 20 - 34 per week

Benefits:

Employee discount Paid time off
Work Location: In person