Job Description

Job Summary

We are seeking an energetic and detail-oriented Front Desk Operator to serve as the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and support administrative functions to ensure smooth daily operations. Your proactive approach and organizational skills will help create a positive experience for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your office management expertise in a dynamic environment.

Responsibilities

Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly. Manage multi-line phone systems, directing calls efficiently and professionally while maintaining excellent phone etiquette. Handle incoming correspondence, emails, and inquiries with clarity and professionalism. Maintain accurate records through data entry, filing, and proofreading documents to ensure information integrity. Support appointment scheduling, calendar management, and coordinate meetings or events using tools like Google Workspace and Microsoft Office. Assist with basic bookkeeping tasks using QuickBooks or similar accounting software as needed. Perform general office management duties such as organizing supplies, managing office equipment, and supporting clerical tasks like typing and document preparation.

Qualifications

Proven office experience with strong clerical skills and familiarity with office management procedures. Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications. Prior experience with multi-line phone systems and phone etiquette is essential. Bilingual abilities are highly desirable to serve diverse client needs effectively. Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment. Experience in customer service or administrative roles within medical or dental offices is a plus. Knowledge of data entry, filing systems, proofreading, and basic bookkeeping enhances your candidacy. Personal assistant or medical receptionist experience can be advantageous for handling complex scheduling or client interactions. Join us as a Front Desk Operator to be the friendly first point of contact that sets the tone for our organization's professional yet welcoming atmosphere!
Job Type: Part-time

Pay: $15.00 - $17.00 per hour

Expected hours: 25 per week

Work Location: In person