Job Description

Overview

Join our dynamic team as a Front Desk and Personal Assistant, where your organizational prowess and customer service skills will shine! In this vibrant role, you will be the first point of contact for visitors and clients, ensuring a welcoming atmosphere while providing essential administrative support. Your ability to juggle multiple tasks with grace and efficiency will be key in keeping our operations running smoothly.

What you'll do

Greet and assist visitors with a friendly demeanor, ensuring a positive first impression. Manage incoming calls using a multi-line phone system, directing inquiries appropriately. Coordinate calendars, schedule appointments, and manage travel arrangements for executives. Maintain office organization through effective filing systems and data entry practices. Provide executive administrative support by preparing documents, proofreading materials, and transcribing notes. Assist in event planning and project coordination to ensure successful execution of company initiatives. Utilize QuickBooks for bookkeeping tasks to maintain accurate financial records. Support customer service efforts by addressing inquiries and resolving issues promptly.

Experience

Proven experience as a personal assistant or in an administrative role is essential. Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools is required. Familiarity with Microsoft Outlook Calendar for efficient scheduling is preferred. Excellent typing skills with attention to detail for accurate data entry and transcription tasks. Demonstrated ability in office management practices, including clerical experience and filing systems. Exceptional phone etiquette and customer service skills to create a welcoming atmosphere for all visitors. Experience with DocuSign or similar electronic signature platforms is a plus.

Why you'll love it here

We are dedicated to fostering an environment where our team members can thrive both personally and professionally! You'll enjoy a supportive workplace culture that values your contributions while offering opportunities for growth and development.

Our benefits include:

A collaborative team environment that encourages innovation and creativity. Opportunities for professional development and skill enhancement. A commitment to work-life balance that supports your overall well-being. Join us today and be part of an exciting journey where your talents can truly make a difference!
Job Type: Full-time

Pay: $16.00 - $17.00 per hour

Expected hours: 40 per week

Benefits:

401(k) Dental insurance Health insurance
Work Location: In person