Job Description

The Administrative Assistant plays a key role in supporting the Office Manager and CEO with day-to-day operations while serving as the first point of contact for the company. This position manages front desk responsibilities, including greeting visitors, answering phones, and assisting customers, vendors, and applicants. The Administrative Assistant also provides light bookkeeping support, assists with permitting processes and documentation, and ensures smooth office operations through organized filing, accurate data entry, and timely follow-up communication.

Key Responsibilities

Front Desk & Customer Service

Greet and assist customers, vendors, and applicants in a professional and welcoming manner.

Answer and route incoming calls, taking accurate messages when necessary.

Maintain an organized, professional, and efficient front desk environment.

Administrative Support

Provide daily administrative assistance to the Office Manager and CEO.

Process incoming and outgoing mail and deliveries.

Maintain organized filing systems, both electronic and physical.

Assist with permitting applications, inspections, and follow-ups as required.

Perform data entry and maintain accurate, up-to-date records.

Conduct follow-up phone calls, respond to review requests, and handle related communications.

Bookkeeping Assistance

Support light bookkeeping functions, including invoice processing and expense tracking.

Assist with vendor and customer communications regarding billing and payment inquiries.

Qualifications

Previous administrative experience; construction or service industry background preferred.

Bilingual in English and Spanish strongly preferred.

Strong organizational skills with excellent attention to detail.

Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general office technology.

Exceptional written and verbal communication skills.

Ability to manage multiple tasks in a fast-paced environment.

Professional demeanor with a strong customer service focus.

Compensation & Benefits

Competitive hourly pay.

Paid time off.

Paid holidays.

Work Schedule

Full-time, hourly position: Monday-Friday, 8:00 AM - 5:00 PM.

Job Type: Full-time

Pay: $18.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

Paid time off
Work Location: In person