Job Description

Hillsboro Aero Academy is seeking an organized, customer-focused professional to join our Operations team at the Hillsboro and Redmond campuses. This full-time role supports daily flight operations through a rotating focus on checkride coordination, scheduling, and dispatch support, with the goal of full cross-training across all functions. This is a non-certified dispatcher position; FAA dispatcher certification is not required. The ideal candidate thrives in a fast-paced environment, communicates clearly with multiple stakeholders, and helps optimize day-to-day operational efficiency.


This position is fully onsite.

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Key Responsibilities

Coordinate and schedule student pilot checkrides in accordance with company policies Serve as primary point of contact for students, instructors, DPEs, and management regarding checkride logistics Ensure all checkride documentation and requirements are complete and accurate Maintain detailed records of checkride schedules, results, and related reports Assist with travel coordination for out-of-town DPEs Invoice students for checkride fees and accurately calculate payments and expenses for DPEs Perform daily aircraft scheduling and resource utilization Provide dispatch support as needed Coordinate with Maintenance for scheduled and unscheduled aircraft maintenance Enter and maintain student, instructor, and course data in company databases Audit flight logs and ensure accurate billing Prepare reports and assist with implementing new processes and procedures Provide administrative support, including email, phone, and message response Other duties as assigned by Chief, Dispatch Manager/Operations Lead, or Operations Manager
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Qualifications & Skills

Strong organizational and multitasking skills Excellent communication and customer service abilities High attention to detail and accuracy Ability to work collaboratively with instructors, students, and leadership Comfortable working with databases, schedules, and billing systems Aviation or flight-training environment experience preferred but not required

Benefits Offered:

Affordable health care benefits Company 401(k) with match PTO (20 days in first 2 years, 25 days after 2 years, 30 days after 5 years) Company-paid life insurance and AD&D 2-week Sabbatical after 5 years Discounted flight training Employee recognition program
Hillsboro Aero Academy is an Equal Opportunity Employer