Job Description

Organizational Unit:

The USF Health College of Nursing is one of 14 colleges at the University of South Florida and one of four that make up USF Health. As a member of the prestigious Association of American Universities, USF is designated by the Carnegie Foundation as both a Research 1 and a Community-Engaged institution--reflecting its commitment to excellence in education, research, and service.


Nationally recognized as a leader in nursing education and research, the College of Nursing serves more than 2,000 undergraduate, master's, and doctoral students each year. For the fourth consecutive year, our Master of Science in Nursing (MSN) program has been ranked No. 1 among Florida's public universities by U.S. News & World Report --rising to No. 23 in the nation in 2025.


As an integral part of USF Health, the College of Nursing is guided by a mission grounded in excellence, innovation, and respect. We are dedicated to educating future nurses, advancing nursing science, and applying evidence-based practice to improve health outcomes and community well-being.

Position Summary:

This position is responsible for performing professional accounting services related to the following types of accounts within the College of Nursing (CON) to include but not limited to Educational and General (E&G), USF Foundation, Grants, Auxiliary, UMSA and Convenience.

40% Purchasing

This position assists with purchasing for the college using multiple funds including E&G, Carry Forward, Auxiliary, Tuition and State budget. Purchasing using PCard or USF Marketplace which includes submitting and monitoring requisitions, new supplier setups contract submittals, requesting UTSB approvals, contacting vendors for quotes. Knowledge and understanding of USF Purchasing and PCard procedures. Maintains backup documentation for accounts. Analyzes, prepares, reviews, and disseminates own monthly P-cards statement. Prepares documentation for Associate Director review and submits as needed.

30% USF Foundation/UMSA Check Request

This position prepares and processes check requests for USF Foundation and UMSA funds on behalf of the college: knows and understands USF Foundation and UMSA


policies for processing payments; updates and maintains Foundation and UMSA Excel spreadsheets; handles requests from Foundation or UMSA representatives for additional backup or changes needed. Knowledge of Foundation and UMSA purchasing procedures including setting up new vendors, independent contractors, and contract submittals.

20% Travel

The position is a processor for travel authorizations and travel reimbursements for faculty, staff, students and/or non-employees: troubleshoots and submits inquires through the USF Travel; maintains travel files and provides supporting documentation to internal and external stakeholders as needed; determines if additional documentation and/or explanation are required and gathers additional documentation and/or explanation from relevant parties in a timely manner. The employee ensures compliance to university and grant policies and procedures; reviews and recommends internal travel process improvements.

5% Back up for Reconciliations and Receiving

Backup PCard reconciler for users, running monthly ledgers as needed for department. Receiving purchases in system as well as corresponding with USF Health Receiving as needed.

5%

Other duties as requested

Minimum Qualifications:

This position requires a High School diploma or equivalent with three years of work experience in positions with fiscal support duties. College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis.





Degree Equivalency Clause: Four years of direct experience for a bachelor's degree.


o Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.


o SB 1310: Substitution of Work Experience for Postsecondary Education Requirements


o A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:


o (a) Two years of direct experience for an associate degree;


o (b) Four years of direct experience for a bachelor's degree;


o (c) Six years of direct experience for a master's degree;


o (d) Seven years of direct experience for a professional degree; or


o (e) Nine years of direct experience for a doctoral degree


o Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.


o Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Preferred Qualifications:

Bachelor's degree is Accounting, Business Administration, or related field. Three to five years of accounting and budgeting experience. Knowledge of Excel, Box, Microsoft Teams, FAST, Gems, Archivum, Finance Mart, Foundation Report Explorer, Experience working with USF fiscal business systems and understanding of policies and procedures

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws :


The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.


Family and Medical Leave Act (FMLA)


Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.