Job Description

This is experienced level fiscal associate work recording, reviewing, and processing financial transactions, records and documents in support of the State's financial operations. In addition to work performed by a Fiscal Associate I, employees independently perform the full range of Essential Functions under general supervision, including routine and complex support work. Examples of factors contributing to complexity include applying advanced technical knowledge and applicable state or federal laws, rules, and regulations to review, post, process and recommend approval of a variety of financial transactions, records and documents.

Essential Functions

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Essential functions are fundamental, core functions common to all positions in the class series. These functions are not an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, employees can complete job duties of a similar kind not specifically listed here.

Reviews forms and source documents such as bills, receipts, invoices, claims, or service contracts to complete purchase orders; confirms accuracy, completeness, required documentation and approvals in compliance with applicable procedures, practices and standards.


Verifies or determines correct classification and coding of transactions.


Uses commercial and proprietary automated information systems and computer software to enter, update, modify, delete, retrieve and report on data.


Uses standard formulas to perform and verify calculations; monitors balances and identifies and reports discrepancies.


Creates and maintains financial records, documents and files.


Prepares reports and summaries on the status of accounts or other financial data.


Participates in recommending changes to internal procedures, forms, or process enhancements.


Gathers and compiles data for higher-level staff.


Performs general office work and functions as assigned such as preparing correspondence and distributing documents.


May perform payroll entries and process payroll in automated information systems.



Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication.

Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races.

Job Requirements

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JOB REQUIREMENTS for Fiscal Associate II

Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

Six months' experience in processing accounting, auditing or payroll transactions following applicable laws, rules, regulations, standards, policies and procedures. Six months' experience in determining compliance of financial transactions with required documentation, computations, codes, signatures, rules or regulations.

Six months' experience in preparing financial reports such as combining and presenting financial data from multiple sources in an organized format.

OR

Possession of an Associate's degree or higher in Accounting or related field.

Conditions of Hire

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Applicants must be legally authorized to work in the United States. The State of Delaware participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our Job Seeker Resources. DelDOT does not provide employment-based sponsorship.



Criminal background check: A satisfactory criminal background check is required as a condition of hire. The recruiting agency may require the applicant to pay for the criminal background check as part of the conditional offer of hire.

Pre-employment Drug Testing: Upon a conditional offer, you must undergo pre-employment drug testing as part of the hiring process.

All new hires are required to report to the Statewide New Employee Orientation (SNEO) on their first day of employment. Sessions are held at designated locations in Kent or New Castle County.

Benefits

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To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/

Selection Process

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The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties. For education and training, list name of educational provider, training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.



Once you have submitted your application on-line, all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the "My Applications" tab at StateJobs.Delaware.gov.

Accommodations

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Accommodations are available for applicants with disabilities in all phases of the application and employment process. TDD users may request an auxiliary aid or service by calling (800) 232-5470 or by visiting delawarerelay.com. You may also call (302) 739-5458 or email DHR_ADAConcerns@delaware.gov for additional applicant services support.



The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.