Job Description

Department: Finance

FLSA Status Full-time, Non-Exempt

Reports To: Manager of Finance

Salary Range: $22.00 - $27.00/hour

Description:

This is a professional, full-time position responsible for coordinating and performing a variety of financial, accounting, and administrative functions with a primary focus on accounts payable.





Essential Duties:

The statements contained below reflect general details as necessary to describe the principal functions of the job, the level of knowledge and skill typically required and the scope of responsibility but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise balance the workload.


An essential function is a duty or responsibility that is critical or a unique component of the job and is required to be performed with or without reasonable accommodations.


Download invoices and process payments to vendors. Process HAP payments to landlords. Develop and maintain relationship with finance team and the other departments. The opening and sorting of all department mail. Manage all Accounts Payable software. Research problems in accounts payable and provide resolution. Resolve issues with vendors. Process year-end 1099s. Keep utility consumption and cost reports up to date. Assist with annual year-end audit requests. Maintain all accounts payable records including filing checks, invoices, and payment term information. Maintain finance record retention files annually. Review and Process Positive Pay Notifications. Preparation of journal entries. Maintain accuracy in all aspects of the position. Perform other related duties as assigned to help the finance department and PCHA achieve its goals.


Physical Demands and Working Conditions:

Office environment. Driving a vehicle to conduct work. Work Monday - Friday; some weekend work may be required, hours to be determined. Hearing and speaking to exchange information in person or on the telephone. Seeing to read a variety of materials and to drive. Dexterity of hands and fingers to operate a computer keyboard. Sitting for extended periods of time. Operate mailing and other equipment.
ADA STATEMENT


In compliance with the Americans with Disabilities Act, the Pinellas County Housing Authority will make reasonable accommodations to the known disability of a qualified applicant or employee to enable people with disabilities to enjoy equal employment opportunities, if it would not impose an "undue hardship" on the operation of the employer's business.


ETHICS

As a governmentally funded agency, PCHA is committed to maintaining the highest of ethical standards. Applicants selected for employment are expected to perform work responsibilities with the highest degree of integrity, professionalism, and honesty, to merit the respect of co-workers, clients, partners, vendors and the general public. Applicants selected for employment are also expected to serve the public with dedication, concern, courtesy, and responsiveness.


DISCLAIMER

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

This position specification is not an employment agreement or contract. Management has the exclusive right to alter this position specification at any time, without notice.


PCHA is an Equal Opportunity Employer.

Qualifications:

Associate Degree from an accredited college or university with major course work in finance, public administration, business administration or a related field with a minimum of two (2) years of experience or a High School Diploma with a minimum of five (5) years of experience in a similar position. General ledger experience. Experience working in Yardi preferred. Proficiency in Advanced MS Excel. Prior public housing experience preferred but not required. Excellent verbal and written communication skills. A combination of experience and training that would likely provide the required knowledge and abilities to qualify. Florida Class "E" driver's license and be insurable by PCHAs liability and fleet insurance carrier.

Qualification Procedures:

Applications will be reviewed for relevant experience, education, and training. Applications must be detailed and complete for proper evaluation. The best-qualified applicants may be required to complete further testing, which may consist of any combination of written, oral or performance examinations. Responses to supplemental questions are required if applicable.

Knowledge of:

Pertinent Federal, State and Local laws, codes, and regulations. Knowledgeable in accounts payable

Ability to:

Customer service phone skills for purpose of taking vendor calls High degree of accuracy and attention to detail Interpret and apply Federal, State and Local policies, laws, and regulations. Operate office equipment including computers and supporting word processing and spreadsheet applications. Communicate clearly and concisely, both orally and in writing. * Establish and maintain effective working relationships with those contacted in the course of work.