Job Description

Controller

Related Titles:

Accountant; Comptroller; Director of Finance; Chief Financial Officer; Director of Financial Services

Reports to:

Chief Operating Officer/COO

Classification:

Salaried, Exempt

About Yellowstone Country Club

Founded in 1949, Yellowstone Country Club is a Distinguished Club recognized for its exceptional facilities and member-centric culture, generating in excess of $8 million in annual revenue. Following a comprehensive clubhouse and pool rebuild in 2019, the Club also features a newly renovated Robert Trent Jones golf course, along with premier tennis and pickleball courts. Serving approximately 700 members and their families and guests, Yellowstone Country Club delivers an elevated private club experience defined by outstanding amenities, personalized service, and an unwavering commitment to excellence.

Education and/or Experience

Bachelor's degree from a four-year college or university; with a concentration in business or administration and an accounting major or minor, including coursework in financial analysis and auditing. Five to seven years of professional accounting experience, with at least two years at the Controller level or equivalent, preferably in a club or hospitality environment. Experience overseeing information technology operations preferred.

Job Knowledge, Core Competencies, and Expectations

Consistently monitors cash flow and financial performance. Ability to calculate figures and amounts related to bookkeeping, payroll, budgeting, statistical analysis, and probability statements. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations. Ability to analyze investment performance and returns. Knowledge and understanding of retirement and benefit plans. Knowledge of applicable federal and state employment laws and best practices. Knowledge of and ability to perform required roles during emergency situations.

Job Summary (Essential Functions)

The Controller directs the financial operations of the Club and oversees all accounting functions while serving as a key strategic partner to the COO. This role provides leadership in budget management, cost-benefit analysis, financial forecasting, and internal controls. The Controller develops and administers policies related to accounting, auditing, budgets, taxes, and financial systems; prepares financial statements and analyses; evaluates operating results; and identifies opportunities for improved financial performance. The position also serves as a liaison to the finance committee and is responsible for the staffing, training, and professional development of the accounting department.

Job Tasks and Duties

Formulates, receives, and recommends policy proposals related to accounting, auditing, budgeting, payroll, tax matters, statistics, and office procedures. Prepares or directs preparation of monthly trial balances and financial statements, including income statements, balance sheets, and supporting schedules. Manages internal auditing programs to ensure accuracy of records and compliance with established policies and procedures. Prepares operating budgets and financial forecasts in coordination with the COO, department heads, and committees; analyzes budget variances and recommends corrective actions. Works closely with external auditors to ensure compliance with Club policies and accepted accounting standards. Prepares and verifies financial reports for regulatory agencies and professional organizations. Directs and verifies inventories of food, beverage, supplies, equipment, furnishings, and other Club assets. Ensure insurance records for Club property and assets are properly maintained. Reconciles monthly ledgers, including accounts receivable, accounts payable, bank accounts, asset accounts, and wage accounts. Advise department heads on the financial aspects of their operations and responsibilities. Prepares or supervises preparation of federal, state, and local tax returns. Prepare accounting reports for the Board of Directors, Executive Committee, and other Club committees. Ensures effective receiving and storeroom control procedures are in place and consistently followed. Provides monthly cash reconciliation statement and cash flow projections taking into consideration forecasted results and capital expenditures. Cross trains administrative staff on accounting tasks. Attend Board meetings, finance committee meetings, and other meetings as required. Oversee member billing, collections, and accounts receivable in accordance with Club policies. Maintains vendor credit applications and records. Maintains fixed asset ledgers and prepares depreciation schedules. Audits member and guest charges, cash sheets, and expenditures to ensure accuracy and compliance. Safeguards Club funds and oversees bank deposits and check issuance. Maintains tournament accounting records and financial statements. Manages investment programs and invests excess funds to optimize cash flow. Monitors delinquent accounts and advises management on potential risks. Oversees issuance and management of membership certificates, including transfers, cancellations, refunds, and recoveries. Collaborates with external accounting firms and advisors. Prepare the annual financial report for presentation at the Club's annual meeting. Works with the COO and department heads on capital budgets and long-term financial planning. Manages and evaluates automated financial management and accounting systems. Maintains confidentiality regarding Club, member, and employee information. Negotiates and secures property and casualty insurance coverage to protect Club assets.

Benefits and Perks

Yellowstone Country Club offers a comprehensive and competitive benefits package designed to support the health, financial well-being, and overall quality of life of our employees. Benefits include:

Medical, dental, and vision insurance Short-term and long-term disability coverage Basic Life and Accidental Death & Dismemberment (AD&D) insurance Health Savings Account (HSA) and Flexible Spending Account (FSA) options SIMPLE IRA retirement plan with employer match Employee meals provided during scheduled shifts Employee discounts on select Club services and amenities Golf course access, subject to availability and Club policies Additional employee perks and wellness initiatives designed to support work-life balance and professional well-being

Licenses and Special Requirements

Certified Public Accountant (CPA) license preferred.

Physical Demands and Work Environment

Ability to reach, bend, stoop, stand, and lift up to 40 pounds. Ability to sit for extended periods of time. Moderate noise level in the work environment. The work schedule is generally Monday - Friday, however this is the hospitality industry and for certain events we have a team philosophy of all hands-on deck. A schedule of certain weekend or night events will be provided well in advance.
Job Type: Full-time

Pay: $75,000.00 - $100,000.00 per year

Benefits:

401(k) 3% Match Dental insurance Disability insurance Employee assistance program Employee discount Health insurance Health savings account Life insurance Paid time off Relocation assistance Vision insurance
Work Location: In person