Job Description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!



JOB SUMMARY

This role works within the Revenue Cycle team. This team handles the billing and collections of our research portfolio based on terms and conditions as well as bill type of the award. It also assists in the Award Lifecycle handling review of allowable costs, month-end close, fiscal year-end activities and interagency reporting. Understanding of Uniform Guidance, cost principle and analytics to handle the day-to-day business of research awards is necessary. Position is fast paced and requires ability to flex and multi-task, reprioritizing tasks continuously. Position reports to Manger of Revenue Cycle and Award Setup. Primary duties include the following: Prepare and submit monthly invoices for sponsored projects in accordance with sponsor terms and conditions, UT Southwestern policies, and applicable federal regulations. Review award agreements, amendments, and sponsor guidelines to ensure accurate billing, proper cost allowability, and compliance with sponsor-specific invoicing requirements. Reconcile sponsored project expenditures between institutional financial systems and billing records; research and resolve billing discrepancies prior to invoice submission. Process refunds, credit memos, and billing adjustments related to overpayments, cost corrections, sponsor disallowances, and award closeouts.

Monitor and manage sponsored programs accounts receivable (AR), including tracking invoice status and maintaining accurate aging of outstanding balances. Perform AR collections activities, including follow-up with sponsors, documentation of collection efforts, and resolution of payment delays.



BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

PPO medical plan, available day one at no cost for full-time employee-only coverage

100% coverage for preventive healthcare-no copay

Paid Time Off, available day one

Retirement Programs through the Teacher Retirement System of Texas (TRS)

Paid Parental Leave Benefit

Wellness programs

Tuition Reimbursement

Public Service Loan Forgiveness (PSLF) Qualified Employer

Learn more about these and other UTSW employee benefits!



EXPERIENCE AND EDUCATION



Required

Education

Bachelor's Degree in finance, accounting, or other related field



Experience

2 years of progressively responsible experience in finance and/or accounting with experience in planning, forecasting, and financial analysis



JOB DUTIES

Completes variety of monthly financial management reports and reviews all reports for errors and inconsistencies; analyzes variations in forecasts and actual performance; determines reasons for variance; develops recommendations for improvement; completes written summaries of financial data.

Prepares monthly financial reports, schedules for annual financial reports, and reports to various government agencies, ensuring conformance of such reports with applicable procedures and regulations of University of Texas System and Federal and State agencies concerned.

Identifies areas of poor performance, presents findings, and makes recommendations to upper management.

Prepares financial models and conducts financial analyses.

May maintain controls for policies and procedures for financial system; develops and maintains delegation of authority of various procedures, such as check requests, refunds, invoice approval, bad debt write-offs, etc.

Completes special projects as requested.

Performs other duties as assigned.

SECURITY AND EEO STATEMENT



Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.



EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.