Job Description

Department

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FINANCE SHARED SERVICES (UA-FNSS-IUBLA)

Department Information

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This is an UA Financial Shared Services position that supports Indiana University (IU) Research. IU Research is responsible for research development, research compliance, and research administration. Working with university-wide offices, campus leaders, and deans, the Vice President for Research Office works to increase and diversify research and creative activities at IU, attract external funding for these activities, and develop public-private partnerships, technology transfer, graduate education, and inter-campus research opportunities.

Job Summary

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The Financial Administrative Coordinator is the only Mastery level position within our central finance team supporting IU Research. It is solely responsible for transactional and program support for Centers, Institutes, and Museums (CIMs) that do not have their own administrative staff. Units relying on this position include Ostrom, Spirit in Place, NAGPRA, EMC, LMIC, CGB, OSME, IAS, ISBR, NCF, LARS, and Equity Accelerator.


Department-Specific Responsibilities

Processes transactions for purchasing, service contracts, travel, pcards, payments, reimbursements, and miscellaneous needs including maintaining records of financial transactions. Provides program support for research centers, including but not limited to managing visiting scholar and fellowship programs, coordinating events and travel, monitoring budgets, and serving as a liaison among program managers, faculty, students, international visitors, and guests. Collects and submits documentation and assists as needed in processing of student award payments for fellowship and fee remissions associated with Research Centers, Institutes, and Museums under IU Research. Administrative Support for assigned Research Centers, Institutes, and Museums including reconciliation of accounts. Responds to inquiries regarding financial policies and procedures including but not limited to Travel, Chrome River, Buy.IU, Purchasing, and P-Cards. Serves as backup to ensure transaction and administrative needs associated with IU Research are met. Performs other duties as assigned.

General Responsibilities

With minimal supervision, performs financial and administrative tasks related to processing financial or other administrative records. Takes on more complex assignments and provides guidance to lower-level Financial Administration Coordinators. Maintains records of financial transactions, compiles data, and prepares reports. May oversee the processing of documents into the university's central information systems (Travel, KFS, HRMS, etc.). Investigates and resolves discrepancies that require more advanced knowledge and experience; following policies and procedures, recommends audits. Assists in designing, documenting, and implementing processes. Processes payroll and verifies accuracy of payroll information. Verifies accuracy of adjustments to payroll including supplements and garnishments. Monitors financial accounts and ensures timely payments are made to payees. Responds to inquiries regarding financial and/or personnel policies and procedures. Takes the lead on the most complex cases within their scope of work. Serves as liaison to department and/or other university divisions.

Qualifications

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Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.



EDUCATION

Required

High school diploma or equivalent (such as HSED or GED)

Preferred

Associate's degree

WORK EXPERIENCE

Required

4 years of relevant experience

SKILLS

Required

Proficient in English written and verbal communication skills Maintains a high degree of professionalism Demonstrates time management and priority setting skills Demonstrates a high commitment to quality Possesses flexibility to work in a fast paced, dynamic environment Highly thorough and dependable Possesses a high degree of initiative Ability to build strong customer relationships Demonstrates ability or general knowledge to learn basic functionality of IU systems (KFS, HRMS, SIS) Experience in managing and documenting workflows, processes, and/or data entry Basic understanding of technology Ability to use standard office equipment such as phone, fax, scanner, etc. Proficiency in computer systems, including standard Office software Basic accounting and financial skills. Ability to reconcile accounts Prior demonstrated ability to apply concepts and policies to daily work functions Good oral and written communication skills Ability to clearly present material and make it accessible to a specific audience

Preferred

Experience at Indiana University working with KFS, Buy.IU, and Chrome Understanding of IU Policies pertaining to purchasing/travel/pcards High attention to detail, ability to multi-task, high level of organization

Working Conditions / Demands

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This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

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Bloomington, Indiana


This position is eligible for a hybrid schedule (mix between remote and in-person work), subject to change based on university policy and departmental business needs.

Advertised Salary

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$22.50 - $23.07 per hour based on qualifications

Benefits Overview

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For full-time staff employees, Indiana University offers a wide array of benefits including:

Comprehensive medical and dental insurance Health savings account with generous IU contributions Healthcare and dependent care flexible spending accounts Basic group life insurance paid by IU Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance Base retirement plan with generous IU contributions, subject to vesting Voluntary supplemental retirement plan options Tuition subsidy for employees and family members taking IU courses 10 paid holidays plus a paid winter break each year Generous paid time off plans Paid leave for new parents and IU-sponsored volunteer events Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

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Career Level: Mastery


FLSA: Nonexempt


Job Function: Finance


Job Family: Financial Administration


Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.


If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

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Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

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The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

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Request Support

Telephone: 812-856-1234