Job Description

Finance Manager

Carolina Honduras Health Foundation (CHHF)

About CHHF

The

Carolina Honduras Health Foundation (CHHF)

is a U.S.-based 501(c)(3) nonprofit committed to improving health outcomes in the Department of Colon, Honduras. Each year, CHHF organizes approximately

18 volunteer-led medical missions

, delivering

free medical, dental, and vision care

to more than

10,000 people

in underserved rural communities. We also support

health education

, operate a

referral program

for specialized care, and maintain year-round clinic operations through telemedicine and our in-country staff. Learn more at www.chhf.org

Position Summary

Reporting to the Executive Director (ED), the Finance Manager will maintain the Foundation's Bloomerang Constituent Management System and QuickBooks Online. The Finance Manager will be involved in day-to-day operations, and ensuring the resources are available by assisting with financial analysis and reporting, budgeting, and fundraising.

This position will work from home and requires a high-speed internet service
and a dedicated office space. Hours will be flexible and will include evenings and weekends. Travel for in-person board meetings, events, and to the clinic in Limon, Honduras.

Key Responsibilities

Funds Management

- Responsible for receiving donations, depositing funds in the bank, and recording donations received via the mail and on-line in both QuickBooks Online and the Bloomerang Constituent Relationship Management (CRM) Software. Record all grants, donations and expenses to appropriate accounts. Coordination with Honduran Finance Manager - Ensure the Honduran Accounts are properly reported and reconciled within the combined QuickBooks accounts. Reconcile all bank accounts with the CRM Software postings. Process accounts payable and receivable. Work with team leaders and their accounts payable and receivable. Update leaders regularly on their team's finances. Process all reimbursements in accordance with established procedures. Monitor and manage recurring donations. Follow up with lapsed credit cards or related issues. Closely monitor Honduran reported expenses to ensure accuracy. Assist with or oversee the preparation and filing of the IRS Form 990 Prepare regular financial reports and statements including including the Statement of Activities and Statement of Functional Expenses Transfer funds from US accounts to Honduran Bank Account as needed to ensure sufficient funds for Honduras monthly operations and have minimal account balances at year-end to minimize government taxes. Report any unusual activities in accounts to the Executive Director, President of the Board of Directors and the Treasurer.
2.

Grants Management

Create

grant budgets

for proposals. Track and allocate expenses accurately to specific grant funds. Prepare and submit detailed

financial reports

to grantors/funders on a timely basis.
3.

Constituent Engagement

Ensure the CRM has accurate contact information for each constituent. Send timely Thank-You letters to constituents after each donation. Assist with constituent engagement and fundraising activities. Maintain constituent donations in such a way that constituents can determine which donations can be tax deductible and which are non-tax deductible in accordance with IRS regulations. Send end-of-year contribution statements to each constituent. Train other staff and board members in the use of Bloomerang CRM as needed.
4.

Other

Payroll - Manages payroll functions for all US Employees, including paying appropriate taxes to the federal and state governments promptly. Oversees time and vacation/sick leave reporting for all US employees. Provide financial reports (Profit and Loss, and Balance Sheet) to the Executive Director and the Board of Directors on a monthly basis or as otherwise requested. Maintain a calendar of all state and federal deadlines for both the US and Honduran non-profits and ensure compliance. Assist Treasurer with the annual federal and state tax filings. Assist Honduran Business Manager with the annual registration and filings for Honduran government. Provide information needed for annual account reviews or audits.

Required Qualifications

Associate's degree in accounting or a minimum of 5 years' experience.

2 years' experience in managing a CRM for a non-profit

2 years' experience with QuickBooks

Preferred Qualifications

Bachelor's degree in accounting or business management

5+ years' experience working for a nonprofit organization.

Experience with QuickBooks Online and Bloomerang CRM

Position Details

Work Location:

Remote in the Winston-Salem & Lewisville geographic locations preferred.

Status:

FLSA Exempt - 30 hours per week.

Compensation:

$40,000 - 45,000 (commensurate with experience).

Hours:

Part Time: 30 hours per week (2-weeks' vacation and 2 weeks' sick leave annually); occasional evening/weekend hours and travel required.

To Apply

Please send the following to Suzanne LaVenture, Executive Director at suzannelaventure@chhf.org

Cover letter (including your interest in the CHHF's mission) Resume/CV Include links to your public social media accounts.

CHHF is an equal opportunity employer.

We are committed to building a diverse leadership team and strongly encourage candidates of all backgrounds to apply.

Pay: $40,000.00 - $45,000.00 per year

Benefits:

Paid time off
Work Location: Remote