Job Description

Facilities and Transportation Coordinator

Position Title:

Facilities and Transportation Coordinator

Reports To:

Superintendent or Designee

Work Year:

12 months, full-time

Classification:

Supervisor (Non-Represented, non-licensed)

Position Summary

The Facilities and Transportation Coordinator is responsible for the overall management, operation, and maintenance of the district's facilities, grounds, and transportation services. This position ensures safe, efficient, and cost-effective operations that support the educational mission of the school district. The coordinator oversees custodial, maintenance, and transportation staff, manages preventive maintenance programs, ensures compliance with applicable state and federal laws, and collaborates with administrators to provide safe and effective learning environments.

Essential Duties and Responsibilities

Facilities Management

Develop and oversee preventive maintenance schedules for all district buildings, systems, and grounds. Coordinate and supervise custodial and maintenance staff, ensuring compliance with district standards. Schedule and supervise repair, renovation, and construction projects, coordinating with contractors and vendors as needed. Monitor facility safety, security systems, and emergency preparedness procedures. Maintain records related to facility inspections, compliance, and maintenance logs.

Transportation Management

Plan, coordinate, and supervise student transportation services, including regular routes, field trips, and extracurricular activities. Ensure compliance with Oregon Department of Education (ODE) and Oregon Department of Transportation (ODOT) regulations for student transportation. Supervise bus drivers and transportation staff, including scheduling, training, and performance evaluation. Monitor and maintain the district's transportation fleet, ensuring timely preventive maintenance and safe operation. Develop efficient bus routes and schedules to ensure safe and timely transportation.

Administrative & Compliance

Prepare and manage the facilities and transportation budgets in collaboration with district administration. Ensure compliance with all applicable state and federal laws, OSHA regulations, and district policies. Maintain accurate records, reports, and documentation related to facilities and transportation operations. Respond to emergencies, facility breakdowns, or transportation issues as they arise. Collaborate with school administrators and staff to support district programs and events.

Qualifications

High school diploma or equivalent required; Associate's or Bachelor's degree in facilities management, transportation management, business administration, or related field preferred. Minimum of three (3) years of experience in facilities, maintenance, transportation, or related supervisory role. Knowledge of building systems, custodial and maintenance practices, fleet operations, and safety standards. Ability to supervise, train, and evaluate staff effectively. Strong organizational, communication, and problem-solving skills. Familiarity with state and federal regulations related to school facilities and student transportation. Ability to obtain and maintain a valid Oregon CDL with appropriate endorsements for school bus operation (if required by district). Ability to respond to emergencies during evenings or weekends.

Working Conditions

Indoor and outdoor work environment; may be exposed to adverse weather conditions. Frequent lifting, carrying, and moving of objects up to 50 pounds. Occasional evening or weekend work as required by emergencies or special events. Regular travel between district facilities and bus routes.

Evaluation

Performance will be evaluated annually in accordance with district policy and procedures