Job Description

JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Facilities Coordinator - JLL
What this job involves: As a Facilities Coordinator at JLL, you will assist the Facilities Management Team with tactical planning while serving as a crucial liaison for work request coordination and vendor management across facility operations. This role requires strong organizational skills and attention to detail to ensure seamless execution of maintenance activities with minimal disruption to client operations. You'll coordinate with onsite and regional facilities teams to advance service quality and enhance client partnerships, directly supporting JLL's mission of delivering exceptional facility management services and operational excellence.
What your day-to-day will look like:

• Assist Facilities Management Team with tactical planning for team goals and objectives while supporting strategic facility initiatives

• Receive and dispatch work requests to technical staff, vendors, and service providers with accurate prioritization and coordination

• Perform work order entry and monitoring while redirecting orders assigned to incorrect vendors or locations

• Request NTE (Not to Exceed) increases and approvals while maintaining budget compliance and cost control measures

• Monitor work order SLA adherence to ensure timely completion and maintain high client satisfaction standards

• Coordinate scheduling, follow-up, and satisfaction monitoring of maintenance activities across assigned facilities

• Coordinate with onsite and regional Facilities teams to advance service quality and enhance client partnerships

• Provide information and direction to vendors, facilities staff, and service providers to ensure excellent coordination and minimal disruption

Required Qualifications:

• 2-4 years of professional experience in facilities coordination, administrative support, or related field

• Understanding of work order systems and facility management processes

• Strong attention to detail and organizational skills for managing multiple concurrent tasks and priorities

• Customer service skills with ability to interact professionally with clients, vendors, and internal team members

• Ability to work collaboratively in office environment 2 days per week for in-person coordination with leadership and clients

• Flexibility to support site visits as requested by management and participate in facility assessments

• Strong communication skills for effective vendor coordination and service provider management

Preferred Qualifications:

• Experience with CMMS systems and work order management platforms

• Knowledge of facilities management best practices and SLA monitoring procedures

• Experience coordinating with multiple stakeholders including vendors, technical staff, and service providers

• Understanding of budget management processes and NTE approval workflows

• Background supporting managers or standalone sites under 150,000 SF in facility management environments

Location: Hybrid (2 days in office required)
Estimated compensation for this position:
54,000.00 - 78,300.00 USD per year
This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Location:
On-site -Thousand Oaks, CA
If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages for hourly employees through Daily Pay
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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy .
Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.

Skills Required