Job Description

Facilities Coordinator - Warehouse and Office - Base Salary to 85k/year - Lincolnshire, IL

• Our client, a well-established, multi-national manufacturing company's US warehouse/ distribution center and office location is currently seeking a Facilities Coordinator for their Lincolnshire, IL location.

• The Facilities Coordinator (over distribution/ warehouse or manufacturing) will take full responsibility for both Safety and Facility Maintenance, offering strong collaboration and negotiation skills especially with facility vendors. Includes: safety inspections, training staff, managing maintenance budgets /projects, enforcing health and safety regulations, responding to incidents, & ensuring the long-term functionality and security of the facility. The facilities Coordinator will be the sole facilities and safety staff member onsite.

Responsibilities:

• Inspect the facility daily for any repair or safety issues

• Perform minor repairs hands-on, contact vendors for larger service projects

• Oversee care of building systems (HVAC, electrical, plumbing, etc.)

• Plan and coordinate renovations, refurbishments, and space utilization projects

• Ensure certificate of insurance on file for all vendors

• Negotiate bids and manage contracts for third-party service providers

• Coordinate maintenance and repair in a timely manner

• Manage general upkeep of interior and exterior areas

• Manage security systems such as cameras and door access

• Compile and maintain preferred vendor list; evaluate new potential vendors

• Develop and implement health and safety plans, policies, and protocols

• Conduct regular safety audits, inspections, and risk assessments

• Serve as the primary point of contact for incident notifications and investigations

• Determine causes and recommend preventive measures and corrective actions

• Plan, implement, and conduct safety training programs for employees

• Lead Safety Team meetings on a regular basis

• Identify best practices and continuous improvement initiatives

• Oversee facility-related projects, costs, schedules, and vendor contracts

• Manage budgets for facility operations, maintenance, and projects
• Prepare purchase approvals for planned and unplanned expenses

• Review and process invoices for payment ensuring accuracy

• Coordinate and supervise external contractors for building maintenance

• Maintain detailed records, reports, and correspondence

• Submit reports to regulatory authorities as required

• Maintain up to date records for all inspections

• Maintain all OSHA logs and reports as well as all accident/incident reports

• Establish work procedures and processes

• Maintain various spreadsheets and other data records

• Maintain files re: contracts, confidentiality agreements, insurance documentation

• Communicate, organize, and maintain confidential information
• Manage special projects as needed

• Maintain an organized and secure work environment

• Support co-workers in other departments as needed

Qualifications:

• High School Diploma or GED and 3+ years related experience

• 3+ years' experience in Facilities Management - industrial (warehouse/ distribution or manufacturing)

• Knowledge of OSHA General Industry standards

• 2+ years' experience in Safety Management (OR interest in learning)

• Facility Management Professional (FMP), Certified Facility Manager (CFM) a plus!

• Building Infrastructure certifications in related technical field a plus! (HVAC, Plumbing, Office Equipment, Project management)

• Proficiency in Microsoft Office (Excel, PowerPoint, Word)

Compensation:

• Base salary in the 75k - 85k/year range
• Bonus: based on company performance after a year of service

• Paid Time Off (PTO); vacation accrual program

• Holidays: 10 paid holidays plus 2 floating holidays per year

• 7 paid sick days and 3 personal days; prorated 1st year of hire

• 401k Retirement Plan with Company Match vesting schedule

• Medical: 3 BlueCross/Blue Shield medical plans are offered

• Dental & Vision; Life, AD&D, ST/LT Disability, Employee Assistance Program

#INDMANUF

Skills Required