Job Description

Title: Facilities Coordinator
Location: EGNW's Seattle Admin Building
Department: Risk and Safety
Reports to: Facilities & Risk Management Director
Supervises: None
Pay Range: $24-$30/hour
About Goodwill
Evergreen Goodwill of Northwest Washington is a 501(c)(3) nonprofit organization founded in 1923 that helps people get jobs across Northwest Washington by offering high-quality free job training, education and job placement. Goodwill empowers individuals to overcome barriers to working, by providing comprehensive support and connecting them with life changing job opportunities, ensuring they are career-ready and can support themselves and their families.
The organization employs over 2,000 people, operates five job-training centers, 23 nonprofit retail stores and more than 27 donation sites in King, Snohomish, Skagit, Whatcom and Kitsap Counties. Every day, Evergreen Goodwill connects people with the jobs, services and skills they need -- because Jobs Change Lives. We are committed to creating and sustaining a culture of equity, diversity and inclusion (DEI) and are focused on creating a joyful, inclusive and successful organization.
About the Position
The Facilities Coordinator will serve a key role in ensuring that all Evergreen Goodwill facilities - including retail stores, donation centers, warehouses, job training centers and administrative offices - are safe, clean, functional, and well-maintained. This role involves coordinating repairs, supporting vendors, handling maintenance schedules and requests, maintaining records and reporting, and helping to maintain compliance with safety and regulatory standards.
Essential Functions and Responsibilities include the following. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
Maintenance Coordination

• Managing building(s) and equipment maintenance schedules.
• Respond to urgent maintenance calls.
• Track facility work orders and ensure timely completion
• Respond to and track facility maintenance requests across all sites and locations.
• Schedule and coordinate routine maintenance, emergency repairs, and preventive services.
• Ensure timely completion of work orders and service calls.

Vendor and Contractor Management

• Work with vendors, contractors, and property managers to ensure timely completion of repairs and maintenance tasks.
• Track and maintain training records and compliance documentation
• Obtain estimates, schedule service, and oversee quality and completion of vendor work.

Facilities Oversight and Inspection

• Report and follow up on any compliance or safety concerns.
• Assist with facility readiness for inspections, audits, or regulatory checks.

Administrative and Compliance Support

• Reporting to the Facilities Director on a regular basis.
• Documenting and processes maintenance records.
• Monitoring maintenance budget spending.
• Participate in the development of long-term plans for facility maintenance, upgrades, and improvements, including budget development and management.

Project and Expansion Support

• Provide facility coordination for new site openings, relocations, remodels, or closures.
• Assist in space planning, vendor scheduling, and setup of physical infrastructure.
• Other duties as assigned.

Position Requirements (Qualifications for the job under the Americans with Disabilities Act)
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience

• High school diploma or equivalent required; associate's or bachelor's degree in Facilities Management, or related field preferred.
• 2+ years of facilities, property, or operations coordination experience required, including experience working with vendors, contractors, and managers.
• Strong organizational and time management skills.
• Proficiency in Facilities Management (FM) software and proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Knowledge of maintenance planning and scheduling.
• Ability to respond to building and equipment emergencies during normal business hours, including dispatching and coordinating in-hour tech(s) and vendors.
• Solid communication skills and ability to work with vendors, contractors, and staff at all levels.
• Ability to work independently and as part of a team.

Certificates, Licenses, or Registrations

• Must have valid Washington Driver's license and proof of insurance along with good driving record.

Computer/Technology Skills

• Proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams)
• Ability to learn new technology and software as related to the job.

Physical Abilities

• While performing the duties of this job, the employee will be required sit for long periods of time, communicate with other employees by talking and hearing, required to lift and carry items weighing up to 50 pounds and to operate computer systems.
• Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Able to communicate with others effectively both verbally and written, including those who have limited English skills.
• Maintain reliable attendance.

Essential Mental/Sensory Abilities

• Problem solving
• Strong verbal and written communication skills
• Prioritization
• Attention to detail
• Time management and multi-tasking

Work Environment

• While performing the duties of this job, the employee is often exposed to noise levels consistent with a retail environment and common in a mid-decibel level production environment.
• Occasionally the individual may work outside.
• Must have reliable transportation as this position requires travel to offsite meetings and events.
• Able to work a flexible schedule that includes nights and weekends.

Everyone Is Welcome
When you join Evergreen Goodwill, you join a truly vibrant community. We value the things that make us different and unique. From diverse international and ethnic backgrounds, to languages, identities, ages, orientations, and beyond, Evergreen Goodwill celebrates individual and cultural diversity.
Why work at Evergreen Goodwill?

• A health plan that includes medical, dental, vision and prescription coverage
• 100% Employer-paid life, accidental death and dismemberment (AD&D), and long-term disability insurance (for salaried employee)
• Voluntary supplemental coverage for life, accident, illness, and short- and long-term disability
• Flexible Spending Accounts (FSA) Plan
• Roth and 403(b) Retirement Savings Plan program
• Paid vacation, (9) holiday and sick time
• Limited paid time off for Jury Duty and Bereavement Leave
• Employee discounts
• Employee Assistance Program (EAP)
• Career Advancement Opportunities
• Paid Job Training

EEO Statement: Evergreen Goodwill of Northwest Washington is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, creed, sex, national origin, age, disability, marital status, citizenship, military status, sexual orientation, gender identity, genetic information, veteran status, or other protected characteristics in accordance with applicable law. This policy applies to all aspects of employment, including hiring, compensation, benefits, and termination.

Skills Required