Job Description

About

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The City is looking for a proactive and service-oriented Facilities Coordinator to help ensure City buildings and workspaces are safe, welcoming, and fully functional. This position plays a key role in supporting daily facilities operations by coordinating maintenance activities, partnering with internal departments, and working closely with vendors and service providers. If you value purpose-driven work that benefits the community, then we encourage you to apply!

About our Organization

At the City, we are committed to employing individuals who reflect our community's diverse backgrounds and this position is crucial in the success and strategic direction of a growing and evolving community. We appreciate and leverage the vast experience individuals bring beyond the technical requirements of a job. If you are an individual with similar experience listed here please consider applying. Experience and skills combined with commitment to our core values is key to building a greater community now and for the next generation.

About our Community

Nestled in the heart of Iowa, Cedar Rapids is our vibrant and diverse community known for its rich history, culture, and natural beauty. Our city has a strong sense of community which can be seen at any of our numerous parks, recreational opportunities, and family-friendly events year round. You can also explore our thriving downtown district, filled with shops, restaurants, and entertainment options, or take a stroll along the Cedar River, which runs through the heart of the city. Cedar Rapids - Why you should live here!

About the Position

Coordinates and supports a variety of projects and provides operational support functions for the Facilities Maintenance Services Division as assigned.



The City of Cedar Rapids does not offer sponsorship for employment authorization.

Position Functions

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Job Duties and Responsibilities

Performs operational and program support functions aligned with departmental goals. Assists management staff with preparing contract documents, processing contract amendments / purchase orders / payment applications, tracks documents through the approval process. Prepares accurate and complete Council resolutions and other official documents. Recommends and implements departmental electronic file structures, document storage practices and work order tracking / reporting programs. Tracks and updates project status including monitoring budget and change orders for multiple projects using project management software. Creates reporting templates as requested by management. Prepares specifications for the purchase of goods and services. Recommends and implements departmental electronic file structures, document storage practices for ADA audit tracking / reporting programs. Assists with the utilization and implementation of new technology and software. Assists with creating, implementing, and tracking lease paperwork for related properties. Performs related work as required

Qualifications

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Required Education and Experience

Bachelor's degree from an accredited college or university in Business Administration, Public Administration, or a related field and Three to five years of experience in administrative or project support, and customer service or An equivalent combination of education and/or experience Excellent written, verbal and interpersonal communication skills Proficiency with Microsoft Office Ability to work collaboratively with a diverse population

Required Licenses or Certifications

Valid U.S. Driver's License Ability to pass NCIC background check

Desired Qualifications

Project management experience, including working with teams, managing resources, and delivering results on schedule

Work Schedule

Monday - Friday 8:00am to 5:00pm

Equal Opportunity/Affirmative Action Statement

The City of Cedar Rapids is an equal opportunity/affirmative action employer. All job applicants will receive consideration for employment free from discrimination on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability and genetic information (including family medical history).

Applicants with Disabilities

We respect and value people with disabilities and are committed to providing a workplace culture of disability inclusion. People with disabilities are supported during the hiring process and are encouraged to apply for employment with the City of Cedar Rapids. In support of the Americans with Disabilities Act, reasonable accommodations will be provided to those in need of assistance with the application and interview process. To request an accommodation, contact the City's Human Resources department by phone at 319-286-5000 or by email at hr@cedar-rapids.org.

We offer benefits and beyond for our employees and their families!

Multiple health insurance plans administered by Wellmark Blue Cross and Blue Shield with low employee premiums, deductibles, and co-insurance (view our benefits summaries for more information: Choice Plan and Traditional Plan ) Expansive Wellness Program and low cost onsite exercise facilities Dental Insurance with Delta Dental of Iowa 100% city paid basic life insurance Other voluntary benefits offered including vision, long-term disability, and supplemental life insurance IPERS Retirement - Iowa Public Employees Retirement System, with contributions of 6.29% employee/ 9.44% City (IPERS) Deferred Compensation (IRS Section 457) retirement programs Generous paid time off AND 11 paid holidays per year Paid Parental Leave program with 4 weeks of paid time off Annual salary increases, AND an annual across-the-board increase (determined by available budget) Longevity Pay for years of service Educational assistance up to $3,000 per year A culture that is supportive and committed to professional development opportunities * Public Service Loan Forgiveness - Employees may qualify for the PSLF program which forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments while working full-time for a qualifying employer.