Job Description

The

Exhibits & Environments (E&E)

team continues to grow rapidly, supporting clients with end-to-end exhibit and environment solutions--from design and fabrication to installation and logistics.

The

Exhibit Estimator

plays a key role in ensuring accurate, competitive, and timely cost projections for client exhibits, environments, and custom display projects. The ideal candidate brings a strong foundation in

estimating and procurement

, ideally with experience in

construction, millwork, interiors, signage, museums, or similar fields

where material, fabrication, and labor costs are key drivers. Experience in the tradeshow or event industry is preferred but not required.

Essential Duties and Responsibilities

Estimating & Cost Analysis

Review drawings, scope documents, and client requests to develop detailed, accurate cost estimates. Analyze project materials, finishes, fabrication methods, and installation requirements. Ensure estimates meet client budgets, show regulations, and internal profit margin targets. Track actual costs vs. estimates to refine accuracy over time.

Procurement & Vendor Management

Solicit and evaluate pricing from vendors across multiple categories (carpentry, graphics, electrical, flooring, AV, logistics, etc.). Source and qualify new vendors to expand capabilities and maintain cost competitiveness. Maintain a database of vendor rates, services, and performance. Negotiate pricing and schedules to balance cost, quality, and deadlines.

Cross-Functional Collaboration

Partner with design and project management teams early in the concept phase to provide cost input and feasibility recommendations. Collaborate with sales on client proposals, ensuring clarity and alignment on scope and pricing assumptions. Support project managers in clarifying estimate details and vendor commitments throughout production.

Financial Reconciliation & Continuous Improvement

Participate in post-project reviews to compare estimated vs. actual costs and identify variances. Recommend adjustments for future estimates and cost-saving opportunities. Stay current on material pricing, labor rules, and industry trends.

Required Skills & Experience

3+ years of estimating or cost analysis experience

in exhibits, construction, millwork, interiors, signage, museums, or related industries. Ability to read and interpret engineering and fabrication drawings. Strong financial acumen with knowledge of markups, margins, and P&L impact. Proficiency in Excel and estimating software; ability to produce clear, organized quote documents. Detail-oriented with excellent vendor communication and negotiation skills. Proven ability to manage multiple estimates under tight deadlines. Knowledge of exhibit systems (Octanorm, Agam, BeMatrix, etc.) a plus.

Work Environment & Schedule

Full-time position with flexibility to work extended hours or weekends as needed during peak project cycles. Collaborative, team-oriented environment with cross-departmental interaction. Noise level typically low to moderate.
Job Type: Full-time

Pay: $46,573.66 per year

Benefits:

401(k) Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insurance
Application Question(s):

How many years of experience do you have in cost estimating or project budgeting?
? 0-1 year
? 2-3 years
? 4-5 years
? 6+ years

Which industries have you gained your estimating or procurement experience in?
? Construction
? Custom Woodwork / Millwork
? Corporate Interiors
? Signage
? Museums
? Trade Shows / Events
? Other -- please specify: __

__

__

__

__

__

_

Please describe your experience reviewing technical drawings or blueprints for cost estimating. Do you have experience working directly with vendors to source pricing or materials for custom fabrication projects? What estimating or costing tools/software have you used (e.g., Excel, Quick Bid, other estimating systems)? Can you provide an example of a project where you balanced cost, quality, and deadlines successfully? What is your desired hourly rate or annual salary range for this role? When would you be available to start if selected?
Work Location: In person