Job Description

+

Job Title:

Executive Secretary

Reports To:

Owner, CEO, COO, VP, Controller, Office Manager

Location:

Team Chevrolet 5501 Drexel Rd, Las Vegas, NV 89130

Job Type:

Full-time



###

Position Overview

We are seeking a highly organized, proactive, and discreet

Executive Secretary

to provide top-tier support to the Owner and Executive Leadership Team. This role requires someone who thrives in a dynamic environment, excels at managing priorities, and is passionate about keeping operations running smoothly behind the scenes. The ideal candidate is a strong communicator, skilled planner, and dependable partner who can anticipate needs and execute with precision.



###

Key Responsibilities

- Answer and screen phone calls; relay accurate messages to the Owner and executives.
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel.
- Prepare high-quality reports and documents with accuracy and professionalism.
- Anticipate the needs of executives and proactively offer support.
- Prioritize and manage incoming requests and communications.
- Handle confidential and sensitive information with the utmost discretion.
- Track project deadlines and ensure timely follow-ups on action items.
- Support internal team communications and help coordinate company events.
- Perform general administrative duties such as filing, document organization, and reporting.
- Take ownership of special projects and ensure successful execution.###

Required Qualifications

- Proven experience in an administrative or executive assistant role supporting senior leadership.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong verbal and written communication skills.
- Excellent organizational and multitasking abilities.
- Skilled in taking accurate notes and preparing meeting summaries.
- Flexible, dependable, and able to adapt in a fast-paced environment.
- Collaborative team player with a proactive, solutions-oriented mindset.###

Benefits

+ - Health, dental, and vision insurance - 401(k) with 25% company match
- Paid time off and holidays