Job Description

Remote with occasional meetings/events in Portland OR

Applications without a cover letter will be deleted.

Pregame is a consulting and coaching firm that helps innovators make their vision a reality. Through strategic planning, leadership development, and entrepreneurship curriculum, we equip leaders and organizations with clarity, structure, and a game plan for achieving their goals. Our clients include entrepreneurs, executives, nonprofit and government leaders, and creative professionals. We are known for strategy, clarity, and making business fun.

We are seeking a highly organized, proactive Executive Operations Assistant to support the CEO and keep the business running smoothly. This is a hybrid role combining executive administrative support with light operations coordination. You are detail-driven, tech-savvy, polished with clients, and able to work independently with minimal oversight. You thrive in a small, fast-moving, high-performing environment.

PRIMARY RESPONSIBILITIES

Assist with the CEO's scheduling, communications, and administrative needs Act as logistical point person for consultants and coaches Perform daily administrative tasks, inbox triage, and prioritization Coordinate project logistics, timelines, deliverables, and light reporting Prepare, update, and format slide decks, documents, and templates Convert existing content into social media and newsletters Manage virtual meeting setup, recording, and follow-up Maintain internal systems, documentation, and workflow processes Support event logistics in Portland (occasional) Provide reliable, polished client-facing support when needed
YOUR SKILLS

Exceptional verbal and written communication (impeccable grammar/spelling) Strong organizational and time-management skills -- nothing falls through the cracks High attention to detail and ability to spot formatting/design inconsistencies Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) Competence in Microsoft Office (Word, Excel, PowerPoint) Experience with WordPress and Squarespace Competence in Canva and basic photo/video editing Ease working with digital tools, platforms, and light tech troubleshooting
Qualities that make you a great fit

You take initiative and manage yourself well without micromanagement You are calm, friendly, and professional in all communications You enjoy supporting a visionary leader by bringing structure, order, and follow-through You are flexible and solutions-oriented when priorities shift You naturally create clarity, consistency, and organization You like working behind the scenes to help big things run smoothly
To apply, send your cover letter, resume, and LinkedIn profile. An intro email or cover letter is required.

Pay: $32.00 - $40.00 per hour

Expected hours: 15.0 - 20.0 per week

Benefits:

Flexible schedule
People with a criminal record are encouraged to apply

Work Location: Hybrid remote in Portland, OR 97209