Job Description

Salary: $83,028.00 - $100,032.00

(commensurate with documented experience)

PRIMARY PURPOSE:

Responsible for the overall management, strategic planning, development, evaluation, and implementation of district maintenance, child nutrition, warehousing, transportation, security, health services, and district student support services.

QUALIFICATIONS:

Bachelor's degree


Master's Degree preferred.



The Executive Director of Support Services shall be knowledgeable in the areas of: TEA fund accounting; PEIMS; student scheduling; grade reporting; attendance requirements; computerized fund accounting systems; supervisory requirements and systems; budgetary requirements and operations; accounting; transportation; food services; and maintenance procedures. Preferred three years' experience as an administrator for a public school district.

SUPERVISES:

The Support Services Staff, which includes: Food Service Director; Director of Custodial, Maintenance, and Transportation; Director of Finance and Personnel, Charge Nurse; and clerical staff.

MAJOR RESPONSIBILITIES AND DUTIES:

Oversee the management of facilities maintenance, warehouse, child nutrition, and transportation operations of the district.
Incorporate district-level goals into operational objectives to ensure that students arrive at school and school activities safely and on time; receive nutritious meals; and attend school in an environment that is safe, clean, and conducive to learning.

Policy, Reports, and Law

Implement federal and state laws and regulations and local board policy and ensure compliance. Stay abreast of state and federal public policy changes that could impact the district. Compile, maintain, and file all reports, records, and other documents as required.

Budget

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Develop and administer the department budget based on documented needs and ensure that operations are cost effective and funds are managed prudently.

Communication

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Ensure that established goals and expectations related to district operations are communicated clearly, consistently, and in a timely manner.

Personnel Management

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Prepare, review, and revise job descriptions in maintenance, child nutrition, warehouse, and transportation departments as needed. Evaluate job performance of employees to ensure effectiveness. Select, train, evaluate, and supervise staff and make recommendations related to assignment, retention, discipline, and dismissal.

Safety

Ensure that safety standards are maintained in conformance with federal, state, and insurance regulations and a district-wide preventive safety program is developed and implemented. Follow district safety protocols and emergency procedures.

Other

Prepare and deliver written and oral presentations on operational issues to the board. Attend regular meetings of the board.

Supervisory Responsibilities:

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Supervise, evaluate, and recommend the hiring and firing of maintenance, transportation, warehouse, and food service supervisors and staff, and operations department clerical staff.



Responsible for responding to Open Records Requests. Develop long and short-range objectives and goals for the business and support operations of the school district. Serve as investment officer for the district. Service as Records Retention Officer for the Districts business records. Provide effective communications with staff, community, media and board. Deal sensitively and fairly with people from diverse cultural backgrounds.

Work with district personnel in projecting student enrollments, staffing needs, building and facility's needs, energy needs, capital equipment needs, and other cost items for district and individual school improvement. Prepare, review, and revise job descriptions in the Business & Support Services Department. Develop training options and/or improvement plans to ensure competent and efficient operations in the area of business and support services. Evaluate job performance of Business and Support Services Departments' employees to ensure effectiveness. Make sound recommendations relative to personnel placement, transfer, retention, and dismissal. Direct and manage business and support operations of the district including, but not limited to, purchasing including bid processes, maintenance and custodial services, accounting, transportation, food services, construction management, elections, budget hearings, bond issues, debt management, investments, risk management, and employee benefits programs. Monitor and reevaluate operations departments on an ongoing basis to ensure that district needs are being met in an effective and efficient manner. Implement changes where appropriate. Collaborate with architects and consultants during the design and planning phases of all construction projects to ensure compliance with the district's specifications, design and construction standards, and building programs. Monitor the progress and compliance of ongoing construction projects.
Ensure that the necessary time, resources, materials, and technology to support accomplishment of department goals are available.

OTHER RESPONSIBILITIES AND DUTIES:

I. Instruction Management

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Ensure that support service operations are supportive of the instructional
goals and objectives of the district and the attainment of the Campus Objectives (Academic Excellence Indicators).

II. School/Organizational Climate

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Maintains a high level of visibility in the school and community. Promotes professionalism among support services staff. Develops and maintains positive staff morale with the support services staff. Effectively communicate with staff, community, media, and the Board of Trustees. Cooperatively develops long and short-range objectives and goals for the support services operations of the District.

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III. School/Organizational Improvement

Works with other personnel in projecting student enrollments, staffing needs, building and facility's needs, energy needs, capital equipment needs, and other cost items for District and individual school improvement. Establishes and maintains high expectations and high regard for staff supervised and communicates this perspective to staff, District officials and others in the community.

IV. Personnel Management

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Defines job performance expectations of subordinate staff, evaluates job performance, conducts conferences, and develops training options and/or improvement plans to ensure the best operation of the support service operations. Effectively leads and participates in staff development.

V. Administration and Fiscal/Facilities Management

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Provides effective leadership and management for:
Purchasing, food service, transportation, accounting, data processing,


maintenance programs, warehousing, payroll, elections, fixed asset


records, construction management, energy management, attendance


accounting, bond issues, debt management, capital improvement


management/planning, internal service and/or custodial services.


Prepares reports on the operational status of District fire alarm and
security-related systems and any other reports requested by the


Superintendent.

VI. Student Management

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Demonstrate support for the district's student management system and expected student behavior related to operational aspects for the District
(transportation, food services, classroom facilities, etc.).

VII. Professional Growth & Development

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Uses information provided through assessment instruments and the district appraisal process to improve performance. Seeks, accepts, and responds to evaluative feedback from other administrators to improve performance. Takes the initiative to become more effective in the management of support services operations. Actively seeks out professional development activities designed to improve performance in identified areas of needed improvement. Actively participates in professional organizations and takes initiative in providing leadership in addressing the challenges facing the professional provision of support services. Conducts oneself in a professional and ethical manner.

VIII. School/Community Relations

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Articulates to the public the district's mission and goals and the way(s) in which the support service operations assist in striving for and achieving those goals. Participate in community activities that encourage support and mutual respect between the district and the community.

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress. Frequent District and statewide travel; frequent prolonged and irregular hours.



The foregoing statements describe the general purpose and responsibilities assigned to this job, and are not an exhaustive list of all of the responsibilities and duties that may be assigned to or all of the skills that may be required of the Executive Director of Support Services.