Job Description

Job Summary

Busy medical gas distributorship is seeking a highly organized, detail-oriented Bookkeeper / Executive Assistant to support day-to-day financial operations and provide structured administrative support to the owner. This role will require approximately 20-25 hours per week.

This position is critical to keeping the business running smoothly. The ideal candidate has bookkeeping experience, thrives on organization and is comfortable acting as a steady, detail-focused support to a fast-moving, owner-led business. This role combines accounting support with executive assistance, helping bring structure, follow-through, and consistency to daily operations.

Key Responsibilities

Bookkeeping & Financial Support

Assist with Accounts Receivable (AR) and Accounts Payable (AP) Assist with customer invoicing and payment tracking Record and organize daily financial transactions Maintain accurate and well-organized financial records Support month-end reconciliation and reporting Coordinate with outside accountant as needed Work within Sage 50 accounting software (training provided if needed)

Executive & Office Support

Provide direct administrative support to the owner Help organize tasks, priorities, and deadlines Monitor calendars, meetings, and commitments Assist with scheduling, reminders, and follow-up Help keep the owner on track for meetings, events, and deliverables Run occasional errands or support tasks Track open items and ensure follow-through Create simple systems to improve organization and workflow

Required Qualifications

Prior experience in bookkeeping or accounting support Familiarity with AR, AP, and invoicing processes Proficiency with Microsoft Office / Office 365 Ability to learn and work within accounting software (experience with

Sage 50

is a plus) Strong attention to detail and accuracy Excellent organizational and time-management skills Strong communication skills Comfortable working closely with a business owner

Ideal Candidate Traits

Highly organized and process-oriented Patient, calm, and professional under pressure Proactive and comfortable following up Able to bring structure without frustration Enjoys helping others stay organized and focused Dependable, consistent, and detail-driven
This role is ideal for someone who enjoys being the anchor of an organization and finds satisfaction in creating clarity, order, and forward momentum.

Why Work With Us

Stable, established company Direct impact on daily business operations Opportunity to help create systems and processes Close working relationship with ownership Supportive environment that values reliability, organization, and follow-through

How to Apply

Please submit your resume along with a brief note describing your bookkeeping experience and why you would be a good fit for a role that supports both financial operations and executive organization.

Pay: From $30.00 per hour

Expected hours: 20.0 - 30.0 per week

Benefits:

Professional development assistance
Work Location: In person