Job Description

The Utah Department of Alcoholic Beverage Services (DABS) is seeking a motivated and detail-oriented professional to serve as an

Executive Assistant

. This position provides critical administrative and organizational support to DABS leadership, contributing directly to the efficiency and effectiveness of the department's daily operations.


The DABS is responsible for overseeing the sale and distribution of alcoholic products in the State of Utah. The department is proud to serve all Utahns--supporting essential government services, strengthening local businesses and tourism, and promoting alcohol education and prevention. This is an excellent opportunity for an individual who values public service to play a key role in supporting the mission and operations of DABS.

The executive assistant reports directly to the executive director and other office managers with daily administrative tasks. The executive assistant serves in a close and confidential relationship with the executive director and may receive assignments from other department leaders, the Alcoholic Beverage Services Commission (Commission), or the Governor's Office.

Responsibilities

The executive assistant will perform a variety of office functions including but not limited to:


Administrative Support:

Manage the executive director's schedule, calendars, and appointments Serve as the primary point of contact for internal and external stakeholders on behalf of the executive director Coordinate travel arrangements, lodging, and conference schedules Support the leadership team with scheduling, project tracking, and cross-department coordination Maintain organized filing systems and ensure accurate recordkeeping. Coordinate special projects, events, and communications as assigned Represent the executive director at meetings as assigned

Commission Support:

Schedule commission meetings and subcommittees Prepare and organize materials for the commission meetings, including agendas, presentations, and follow-up documentation Manage commissioner expense reports


Communication:

Compose clear and concise written and electronic correspondence for DABS Quickly read and comprehend communications Listen, understand, and articulate ideas, directives, and instructions on behalf of DABS Manage confidential information with discretion and professionalism

Skills and Qualifications:

Proven experience in executive support roles Exceptional time management and organizational skills Proficiency in office software and tools Strong written and verbal communication skills Ability to handle confidential information with discretion Ability to handle multiple priorities with professionalism Proactive mindset and ability to anticipate needs before they arise

Minimum Requirements

Two or more years of professional experience providing administrative support 21 years of age or older. Able to pass a background check.

Preference(s)

Preference may be given to those with experience in state government.

Why You Should Join Our Team

As a benefited employee of DABS, you will receive an excellent compensation package which includes generous paid time off, top notch retirement plan options, and a variety of medical insurance plans. This allows you to stay healthy, secure your financial future, and spend more time with loved ones. DABS will provide you with great experiences with its unique setting that crosses between retail business and a government agency.

The Agency

DABS is a public enterprise, generating over $500 million in annual revenue. DABS's mission is multifold: conduct, license, and regulate the sale of alcoholic products in a manner and at prices that reasonably satisfy the public demand, while also reducing the harmful effects of overconsumption of alcoholic products and eliminating underage drinking.

Supplemental Information

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Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc. * Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.