Job Description

Job Overview

As an Executive Assistant, you will play a pivotal role in ensuring the smooth operation of our executive team. Your dynamic support will empower leaders to focus on strategic initiatives while you manage day-to-day administrative tasks with precision and flair. You'll be the backbone of our organization, coordinating projects, managing calendars, and providing exceptional administrative support that keeps everything running like a well-oiled machine.

What you'll do

Provide comprehensive executive administrative support to senior management, ensuring efficient workflow and communication. Manage complex calendars, scheduling appointments, meetings, and travel arrangements while optimizing time management. Coordinate and plan events, meetings, and conferences with meticulous attention to detail. Handle bookkeeping tasks using QuickBooks, maintaining accurate financial records and reports. Perform data entry and clerical duties to support office operations and maintain organized filing systems. Exhibit excellent phone etiquette while managing multi-line phone systems and directing calls appropriately. Utilize Microsoft Office Suite and Google Workspace for document creation, proofreading, transcription, and presentations. Deliver outstanding customer service by addressing inquiries and resolving issues with professionalism.

Basic qualifications

Proven experience in an administrative role with a focus on executive support. Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. Proficient typing skills with attention to detail for accurate data entry and documentation.

Preferred qualifications

Familiarity with DocuSign for document management and electronic signatures. Experience in project coordination or office management is highly desirable. Previous personal assistant experience is a plus.

Why you'll love it here

We are dedicated to fostering an environment where our employees can thrive both professionally and personally. Our commitment to your well-being is reflected in our supportive culture that values collaboration, innovation, and growth.

Our benefits include:

Comprehensive health plans that cater to your needs Opportunities for professional development and career advancement A vibrant workplace culture that encourages teamwork Resources for maintaining your physical and mental well-being
Join us as we work together to create an inspiring workplace where every day brings new opportunities for success!

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Work Location: In person