Job Description

Position Summary

We are seeking a highly organized, proactive and discreet Executive Assistant who will also provide select Personal Assistant support to a dynamic entrepreneur. The CEO is a multi-unit, multi-brand franchisee overseeing multiple operating brands and leadership teams.

This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise and can seamlessly switch between business priorities and limited personal tasks. You will act as a trusted partner and gatekeeper.

Executive Assistant Duties

Manage and maintain the executive's email inbox across multiple businesses, ensuring timely responses and follow-up Manage calendar across multiple businesses, including scheduling meetings, travel, and franchise-related commitments Serve as a primary point of contact and gatekeeper for internal leaders, franchise partners, vendors, and external stakeholders Coordinate meetings, prepare agendas, take notes, and follow up on action items Draft, edit, and manage correspondence, presentations, and reports Track priorities, deadlines, and ongoing projects across multiple entities Handle confidential information with the highest level of discretion Support special projects, research, and ad hoc initiatives as needed

Personal Assistant Duties (Limited but Ongoing)

Coordinate personal travel, appointments, and scheduling Assist with personal errands, reservations, and household/vendor coordination as requested Manage select personal correspondence and administrative tasks Help organize personal commitments to ensure balance with business priorities

Required Qualifications

3+ years of experience as an Executive Assistant or similar high-level administrative role Experience supporting an entrepreneur, founder, or C-suite executive preferred Exceptional organizational and time-management skills Strong written and verbal communication abilities High level of professionalism, discretion, and trustworthiness Ability to manage multiple priorities across different businesses simultaneously Tech-savvy with proficiency in Google Workspace, Microsoft Office, and scheduling tools Comfortable working independently and making sound judgment calls

Preferred Qualifications

Experience in franchising, multi-unit operations, or multi-brand organizations Experience in a hybrid EA/PA role Familiarity with project management tools (Asana, Microsoft Teams) Flexible availability when business needs require

Key Traits for Success

Proactive and anticipatory mindset Detail-oriented with strong follow-through Calm under pressure and adaptable to change Solutions-focused and resourceful Polished, professional, and personable

Compensation & Benefits

50-60k based on experience Benefits Opportunity to work closely with a growing entrepreneurial organization
Pay: $50,000.00 - $60,000.00 per year

Benefits:

401(k) matching Dental insurance Health insurance Paid time off Vision insurance
Work Location: In person