Job Description

Compensation:
CS117

Minimum starting rate: $22.86/hr.

Final offer will be based on relevant experience, education, and other applicable factors.
Compensation Type:
Hourly
Employment Type:
Regular
Scheduled Weekly Hours:
40
Position Summary
The Executive Assistant for Marketing and Public Relations provides high-level administrative, operational, and communications support to the Chief Communications Officer and the MPR department. This position manages scheduling, purchasing, and event logistics; coordinates departmental communications; assists in producing and distributing internal and external materials; and ensures the smooth execution of day-to-day operations that support the college's marketing, media, and outreach efforts.
Duties & ResponsibilitiesMaintain calendars and facilitate department meetings. Manage notifications of events, request meeting materials, draft and distribute agendas and presentation materials. Record meetings, create meeting summaries, and extract and track action items. Manage purchasing expenditures and ensure adherence to financial policies and procedures. Review invoices, prepare purchase requisitions, obtain prior authorizations, and process purchase order payments. Reconcile P-Card activity, develop expense reports, submit and track to completion. Monitor and maintain departmental budgets. Provide effective communication and excellent customer service through phone, email, and written inquiries, including research, follow-up, and timely responses. Maintain office inventory, supplies, and equipment, and coordinate work orders and vendor visits. Track and manage project deadlines using task management software. Assist in drafting, proofreading, and distributing newsletters, press releases, and public announcements. Coordinate logistics for public events, photo/video shoots, and community outreach activities. Monitor expiration dates of administrator memberships and subscriptions, negotiate renewal pricing, obtain necessary documents for renewals, and maintain data in Financial Management systems. Monitor reconciliation process and confirmation of payment. Maintain and create computerized SFCC databases and collect information to revise and maintain program websites and offerings.
Knowledge, Skills, and Abilities:Knowledge of executive-level administrative procedures, calendar management, and scheduling tools. Excellent written and verbal communication skills, with the ability to draft, proofread, and distribute materials professionally. Awareness of event planning, community outreach, and logistics coordination. Skill in managing notifications of events and coordinating meeting materials, agendas, and presentations. Strong organizational and multitasking skills to manage multiple projects and deadlines. Skill in preparing, editing, and formatting documents with attention to detail and accuracy. Ability to effectively coordinate schedules, meetings, and travel arrangements. Proficiency in MS Office Suite; ability to maintain and create computerized databases and update program websites and offerings. Proficiency in digital communication tools and office technology systems. Strong logistical planning and coordination abilities for events, photo/video shoots, and outreach activities. Skill in tracking project milestones and deadlines using task management platforms. Skill in managing departmental budgets, reconciling accounts, and tracking expenditures. Ability to handle sensitive information with discretion and maintain high ethical standards. Ability to work independently with minimal supervision while contributing to a team-oriented environment.
Minimum Qualifications:Associate degree 4 years' job-related experience Education may be substituted for relevant experience on a year-for-year basis.

Preferred Qualifications:Experience in a higher education environment.

Physical Demands and Working Conditions:Work is normally performed in a typical interior/office working environment.

Work Hours:Typically, 8:00 a.m. - 5:00 p.m., Monday through Friday. May be required to work after-hours and/or weekends.

Instructions to Applicants: Please add the following documents to your application in the "Resume Drop Box" section of your application.Resume Cover Letter Copies of Transcripts

Best Consideration Date: 12/3/25
Additional Comments to Applicants:
Applications are disqualified in the first level of review if they do not meet all Minimum Qualifications listed in this job posting. (Years of experience are calculated based upon numbers of hours worked per week. Example: 2 years of experience working 20 hours per week equals 1 year of experience.) Relevant experience pertains to Minimum Qualifications, Job Summary/Basic Function, and Preferred Qualifications/Knowledge, Skills and Abilities described in this job posting. ASSUMPTIONS ARE NOT MADE at any level of SFCC's Hiring Process if information presented in the application material does not clearly address the Minimum Qualifications, Job Summary/Basic Function, and Preferred Qualifications/Knowledge, Skills and Abilities. Number of pages of application material will not negatively/positively affect your application, however, LACK OF DETAIL may.
EEO Statement:
As an EEO employer, Santa Fe Community College will not discriminate in our employment practices based on an applicant's race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition or status as a protected veteran or spousal affiliation. Santa Fe Community College hires only U.S. citizens and individuals lawfully authorized to work in the U.S.
ADA Statement:
The SFCC is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), SFCC will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
SFCC Recruiting Statement:
Santa Fe Community College is a Hispanic-serving institution, which neighbors the eight northern Indian pueblos in Northern New Mexico. We are committed to attracting and retaining highly qualified and diverse faculty and staff. SFCC strives to make our campus a place where all individuals feel welcome, nurtured, and valued. At the heart of SFCC's mission - Empower Students, Strengthen Community. Empoderar a los Estudiantes, Fortalecer a la Comunidad - is a commitment that higher education and opportunity should be open to everyone. SFCC fosters a welcoming environment and a climate of inclusivity for students, faculty, and staff. Join the SFCC team in working to empower students and strengthen community!
For additional jobs apply at https://jobs.sfcc.edu