Job Description

Company Overview

Schwab Vollhaber Lubratt, Inc. (SVL) is a prominent leader in the commercial HVAC industry, representing top manufacturers to deliver optimal solutions for engineers, contractors, architects, and building owners. Recognized as one of the top workplaces in the region, SVL fosters a vibrant, positive, and family-oriented culture where teamwork, dedication, and care for people are at the core of everything we do.

SUMMARY:

The primary responsibilities of the Executive Assistant are to provide support to the company C-Suite team. Ensuring efficient operations and effective communication across the organization. The ideal candidate exercises strong judgment and demonstrates commitment to the success of the company by positively supporting the company's directive and objectives.

Essential Responsibilities/Duties:

Manage calendars, schedule meetings, and coordinate travel arrangements for the CEO, Executive VP and CFO.

Maintain organized records of contracts, pricing agreements, and vendor documentation.

Prepare and edit correspondence, reports, presentations and other documents.

Organize executive meetings, including agenda preparation, logistics, and minutes.

Act as a liaison between leadership and stakeholders, customers, manufacturers.

Screen and prioritize calls, emails, and requests for attention.

Prepare, reconcile and submit expense reports.

Track deadlines and deliverables to ensure timely completion.

Handle sensitive information with the highest level of discretion.

Any other duties as assigned by your manager.

Qualifications/Experience:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

Education and/or Experience:

A Bachelor's degree or equivalent. 5-10 years of experience supporting C-Suite executives in a sales-driven environment (HVAC industry preferred but not required.)

Interpersonal Skills:

Ability to relate to people on many levels (both internal and external). Ability to communicate with people tactfully and with diplomacy and professionalism.

Language Skills:

EXCELLENT written and oral communication skills. Ability to read and interpret general business documents.

Mathematical Skills:

Ability to calculate figures such as discounts, percent's, etc.

Reasoning Ability:

Ability to solve practical problems with customers and staff. Strong initiative and decision-making skills required. Creative thinker with data driven analytical aptitude.

Computer Skills:

Microsoft skills required (Outlook, Excel, Word, Teams).

Organizational Skills:

Ability to plan, stay organized and focused throughout the day.

Ability to Multi-task:

Perform tasks simultaneously.

Professionalism:

Represents the company in a professional manner regarding interaction with your team, customers and corporate personnel.

Work Schedule:

Typically, Monday thru Friday, 8:00am to 5:00pm. Must show up on time for all required shifts.

Work Environment:

The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

Physical Requirements:

The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job.

Ability to frequently lift-up to 10 lbs., occasionally lift-up to 25 lbs., and to rarely lift-up to 50 lbs.

Ability to reach, bend, twist and squat in order to perform duties of the job.

Ability to sit at a desk for long periods of time while performing job functions.

Ability to perform repetitive movements for data entry.

Ability to work on a computer throughout the day.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive listing of all responsibilities, duties and skills required.

Job Type: Full-time

Pay: $80,000.00 - $90,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Health savings account Life insurance Paid time off Parental leave Retirement plan Vision insurance
Education:

Bachelor's (Required)
Experience:

Administrative Assistant: 5 years (Required) Executive Assistant: 10 years (Required)
Work Location: In person