Job Description

About Marshmallow's HOPE

Marshmallow's HOPE is a nonprofit dedicated to providing hope, healing, and mental health support to youth and families. We are seeking a highly organized, mission-driven Executive Assistant & Grant Writer to support our CEO with daily operations, presentations, grant development, and organizational reporting.

Position Overview

The Executive Assistant & Grant Writer will provide high-level administrative support to the CEO, manage complex scheduling, assist with presentations and speeches, guide grant research and writing, and support personal tasks as needed. This role is ideal for someone who thrives in a dynamic environment, communicates professionally, and can bring structure to a fast-moving organization.

Key ResponsibilitiesExecutive & Administrative Support

Manage the CEO's calendar, meetings, travel, and scheduling logistics Prepare PowerPoint presentations, slides, talking points, and correspondence Draft speeches, letters, and executive communications Organize documents, maintain filing systems, and manage high-priority tasks Assist with personal tasks, errands, and household coordination
Grant Writing & Development preferred

Research federal, state, corporate, and foundation funding opportunities Write compelling Letters of Intent (LOIs), grant proposals, narratives, and updates Prepare grant budgets and collaborate with leadership on budget justifications Maintain a grant calendar and track all deadlines and reporting requirements Assist with post-award reporting and compliance documentation
Data, Excel & Reporting

Create, maintain, and update

Excel spreadsheets

for: Donor tracking Grant progress Budget data Program metrics and impact measurement Generate

reports

, summaries, dashboards, and data visualizations as needed Ensure accuracy, organization, and clarity in all reporting and data tools Use Excel functions (VLOOKUP, filtering, pivot tables, formulas) to manage and interpret organizational data
Qualifications

3+ years supporting a CEO, founder, or senior leader (nonprofit experience preferred) Proven experience in

grant writing

, with successful proposal submissions a plus Strong proficiency in

Excel

, Google Sheets, and data/report creation Advanced skills in PowerPoint, Google Slides, and Canva Exceptional writing, editing, and storytelling abilities Highly organized, proactive, and able to manage multiple priorities Strong professional presence, judgment, and confidentiality Experience using donor management systems or CRMs (Bloomerang, Salesforce, etc.) is a plus Ability to work both independently and collaboratively
Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance
Work Location: In person