Job Description

Assistant to the Chief Operating Officer (COO)

A Special Assistant to the Chief Operating Officer will provide high-level administrative, strategic, and project support, acting as a gatekeeper and liaison for the executive office, managing complex schedules, preparing communications (speeches, emails, talking points), handling logistics for meetings/events, and often managing special initiatives or projects, requiring strong discretion, organizational skills, and communication to support the COO's priorities.

Executive Support

: Manage the COO's calendar, handle confidential correspondence, and prepare briefing materials.

Communication & Liaison

: Draft communications, serve as a point of contact with internal/external stakeholders, and ensure consistent messaging.

Project Management

: Lead or support special projects, track key initiatives, and follow up on action items.

Logistics

: Coordinate travel, meetings, events, and ensure all preparations are handled efficiently.

Strategic Alignment

: Work with the Vice President to align the COO's activities with organizational goals.

Key Skills & Qualities

:

Exceptional organization, time management, and attention to detail. Proven experience as an Executive Assistant or similar role. Ability to multitask and prioritize in a fast-paced environment. Strong written, oral, and interpersonal communication skills. High level of discretion, diplomacy, and political savvy. Ability to anticipate needs and take initiative. Ability to work independently, creatively, and solve complex problems. Proactive, reliable, and able to manage rapid changes in priorities. Ability to efficiently and effectively leverage technology, applications, software and AI. Produce high level presentations, graphics and topnotch quality deliverables
In essence, this role is about enabling the COO to focus on high-level leadership by handling the critical details, flow of information, and key projects that keep the executive office running effectively.

If you are a motivated professional who enjoys supporting leadership, streamlining operations, and being a key contributor to organizational success, we want to hear from you!

Apply today to join our team and support the COO in driving our mission forward.

Pay: $53,000.00 - $65,000.00 per year

Benefits:

Employee discount Health insurance Paid time off Professional development assistance
Work Location: In person