Job Description

Job Summary

We are seeking a dynamic and highly organized Executive Assistant to join our team.

In this vital role, you will provide comprehensive administrative support to the CEO of a regional transportation company. The CEO is an attorney and appreciates a high level of attention to detail, discretion and responsivness.

Your proactive approach, exceptional organizational skills, and ability to manage multiple priorities will be key to your success.

Responsibilities

Manage calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events Provide executive administrative support including drafting correspondence, proofreading documents, and transcribing meetings or notes Oversee digital (or remote!) office management duties such as filing, data entry, maintaining office supplies (e.g., handling Amazon orders), and ensuring a well-organized workspace Handle phone etiquette across multi-line phone systems, screening calls and directing inquiries appropriately Assist with bookkeeping tasks - primarily assisting with reviewing major invoices and assisting with collecting AR on major accounts Support project coordination efforts by tracking deadlines, preparing reports, and ensuring timely completion of tasks Utilize Microsoft Office Suite (Word, Excel, PowerPoint) for document creation and data analysis Manage misc. personal assistant responsibilities as needed

Requirements

Proven experience as an executive assistant or in a similar administrative role Strong organizational skills with the ability to multitask efficiently in a fast-paced environment. Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace tools (Gmail, Docs), and familiarity with DocuSign for electronic signatures.
Pay: $60,000.00 - $75,000.00 per year

Benefits:

401(k) Dental insurance Flexible schedule Health insurance Paid time off
Work Location: Remote