Job Description

Job Summary

We are seeking a highly organized, detail-oriented

Executive Assistant

to support leadership and help keep daily operations running smoothly. This role requires someone who can comfortably

bounce between tasks

, manage administrative priorities, and handle light

bookkeeping and office administration

with accuracy and discretion.

The ideal candidate is proactive, dependable, and thrives in a fast-paced environment where no two days look the same.

Key Responsibilities

Provide day-to-day administrative support to executives Manage calendars, schedule meetings, and coordinate appointments Handle basic bookkeeping tasks (invoicing, expense tracking, data entry, reconciliation) Organize and maintain office records, files, and documentation Assist with office administration and internal processes Answer phones, emails, and correspondence professionally Coordinate travel arrangements when needed Track tasks, deadlines, and follow-ups to ensure nothing slips through the cracks Assist with special projects and ad-hoc requests as they arise
Qualifications

Proven experience as an Executive Assistant, Administrative Assistant, or similar role Strong attention to detail and organizational skills Ability to multitask and shift priorities throughout the day Basic bookkeeping or accounting experience preferred Proficiency in Microsoft Office Strong written and verbal communication skills High level of professionalism and confidentiality Self-starter with excellent time management skills
Preferred (Nice to Have)

Experience with accounting or bookkeeping software (QuickBooks) Experience supporting executives or small business leadership Office management or operations experience
Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Referral program Vision insurance
Work Location: In person