Job Description

TITLE:

Executive Assistant

STATUS:

Full-Time

LOCATION:

Muhammad Ali Center - Louisville, KY

REPORTS TO

: President/CEO

ABOUT THE MUHAMMAD ALI CENTER

The Muhammad Ali Center was created to honor the life of The Greatest and Louisville's most prominent influence. We exist to mobilize his legacy to foster respect, inspire generations of changemakers, and advance social justice. We, like Muhammad Ali, are here to create a world in which hope is realized, and all people can reach their Greatness.

Though most well-known as a multicultural center with an award-winning museum, the Muhammad Ali Center is so much more than that. Over the past decade, the Center has developed impactful programming reaching people of all cultures, nationalities, ages, and geographic areas.

From the Ali Center's inception, Diversity, Equity, & Inclusion have been central to our core values. We are an Equal Opportunity Employer, and our employees are people with different strengths, experiences, and backgrounds who share a passion for social and racial justice. Diversity includes not only race and gender identity but also age, disability status, veteran status, sexual orientation, religion, and many other parts of one's identity. We believe that all our employees' points of view are critical to our success and that inclusion is everyone's responsibility.

We strongly encourage people from all backgrounds and walks of life to apply.

The Opportunity:

The Muhammad Ali Center is seeking a detail-oriented and reliable Executive Assistant to support our the President & CEO. This role is ideal for someone with a strong foundation in C-Suite level administrative tasks who thrives in a mission-driven, collaborative environment. The successful candidate will be organized, proactive, and flexible with excellent analytical, problem solving, communication and interpersonal skills and have the ability to work productively in a small office and collaborative environment.

Supervisory Responsibilities:

This role will have no supervisory responsibilities.

Duties and Responsibilities

Provide high-level administrative support to the President and CEO and the SVP Operations/COO, including scheduling, preparing materials, and coordinating logistics for meetings and engagements. Manage the President and CEO's calendar, including appointments, meeting coordination, attendee confirmation, and complex travel arrangements. Draft, edit, and manage correspondence on behalf of the President and CEO, ensuring timely, accurate, and professional communication with board members, donors, partners, and staff. Prepare briefings, meeting materials, talking points, and presentations for the President and CEO, maintaining accuracy, clarity, and confidentiality. Attend executive and stakeholder meetings as requested and track priorities, decisions, action items, and next steps. Create and edit presentations, decks, and organizational documents with a high standard of quality and attention to detail. Compile business expense receipts and prepare expense reports for the President and CEO and the SVP Operations/COO. Maintain accurate CRM and data tracking to support reporting, donor engagement, and organizational priorities. Perform other related duties as assigned.

Education and Experience

Bachelor's degree required. Five or more years of administrative experience supporting a C-suite executive. Proficiency with Microsoft Office, Office 365, and Salesforce or an equivalent CRM/database.

Required Skills and Abilities

Excellent written and verbal communication skills. Exceptional attention to detail and accuracy. Ability to maintain strict confidentiality and demonstrate sound judgment and discretion. Strong interpersonal skills and the ability to build positive relationships with board members, donors, partners, and staff. Strong organizational and time management skills with the ability to anticipate needs and manage multiple priorities. Flexibility and adaptability to rapidly changing priorities and deadlines. Demonstrates executive presence, emotional intelligence, sound judgment, and a high level of professionalism in all interactions. Knowledge of the organization's mission, values, and strategic objectives.

Physical Requirements

Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds as needed. Ability to travel overnight for short periods (1-5 days), as needed.
Job Type: Full-time

Benefits:

401(k) 401(k) matching Dental insurance Disability insurance Employee assistance program Employee discount Flexible schedule Health insurance Health savings account Life insurance Paid time off Vision insurance
Work Location: In person