Job Description

JOB DESCRIPTION SUMMARY

The primary objective of this position is to provide executive level administrative support to the President &

CEO of Hospice of Acadiana, Inc., as well as, the Hospice of Acadiana, Inc. Board of Directors and

organizational leaders as assigned. The Executive Assistant is responsible for administratively supporting the

organization's executive leaders with scheduling, travel arrangements, meeting logistics, reconciliation of

expenses, and varied tasks as needed. The Executive Assistant is responsible for administratively supporting

the CEO by performing a variety of administrative functions while having professional poise and presence

reflective of the organization. The Executive Assistant is responsible for administratively supporting the HOA

Board of Directors. The Executive Administrative Assistant provides supervisory oversight to operational

personnel of HOA.

ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES

Objectives for Role

1. Operates with highest level of confidentially.

2. Provides support to strategic business initiatives, from development through successful execution,

under the guidance of CEO.

3. Provides multi-faceted administrative support and assistance to ensure effective use of the CEOs time

and productive interactions with staff and the public.

4. Assists and communicates with executives on decision-making, program management, and initiative

implementation.

5. Improves upon current front and back-office processes and optimize organizational procedures for

efficiency and productivity.

6. As appropriate, addresses problems with vendors, customer or partner as quickly as possible.

7. Time management - responsible for improving the efficiency by managing the time of the CEO.

Utilizing skills to prioritize tasks, set meetings, and create appropriate follow up.

Primary Responsibilities

1. Uses discretion, judgment, and knowledge of the organization to facilitate the CEOs activities and

maintain confidentiality.

2. Serves as liaison with staff, executives, senior leaders, and CEO regarding company climate, project

updates, proposals, and planning. Will be primary point of contact on all CEO correspondence.

3. Supervisory role over other administrative position(s) as needed to ensure front office operations are

managed smoothly (for example, Office Manager).

4. Responsible for directing and deploying support staff or other resources as required.

5. Provides administrative assistance to the Board of Directors, Finance Committee, and other

governance meetings as needed. This will include but not limited to; scheduling meetings, coordinating

location and lunch, taking minutes, updating bylaws.

6. Supports daily operations in collaboration with Senior Leadership and department leaders, and

performs administrative tasks such as managing calendars, generating correspondence, managing

calls, meeting preparation, follow up tasks, research and prepare summary reports on key projects,

maintaining hard copies and electronic files, planning and coordinating annual corporate meetings,

Board Meetings, and Finance Meetings.

7. Assists with identifying gaps and new operational strategies by working with CEO and other executives

on special projects.

8. Working with Senior Leadership team to coordinate, monitor, report, and communicate progress

towards goals.

The above statements are intended to be a representative summary of the major duties and responsibilities

performed by incumbents of this job. The incumbents may be requested to perform job-related tasks or special

projects, other than those stated in this description, by supervisors/Leadership Team.

POSITION QUALIFICATIONS

1. Education: Bachelor's degree in business administration or similar field of study.

2. Experience: Four (4) years of experience in a business management or executive role. Experience in

organizing and directing multiple teams and departments. Experience in planning and reporting on

strategic initiatives. Proven success in a project coordination role.

3. Possesses valid Driver's License and Automobile Liability Coverage

Job Type: Full-time

Work Location: In person