Job Description

FIRST PRESBYTERIAN CHURCH (PCA)

Jackson, Mississippi

"First Presbyterian Church exists to glorify God by making disciples in our neighborhood, our communities, and the world"

for Executive Assistant to the Senior Minister

OVERVIEW AND MISSION OF FIRST PRESBYTERIAN CHURCH

First Presbyterian Church of Jackson exists to glorify God by making disciples in our neighborhood, our communities, and the world. In His providence, God has placed us on the corner of North State and Pinehurst Streets, in midtown Jackson. We resolve to be good neighbors and gospel witnesses in the neighborhoods around our church campus. We draw members and visitors from the entire metro-Jackson area. We will continue to make disciples in our city by equipping believers to live for Christ in their homes, their workplaces, and in their neighborhoods across our region. For more information please visit our website, .

The Executive Assistant plays a vital role in supporting the Senior Minister as he leads the Church in this mission.

JOB SUMMARY

The Executive Assistant to the Senior Minister provides high-level, proactive administrative, organizational, and relational support to ensure the effective leadership and ministry of the Senior Minister. This role requires someone who can anticipate needs, think strategically, and function as an extension of the Senior Minister's leadership and ministry.

Serving as a trusted partner and key liaison between the Senior Minister, church staff, officers, committees, members, and outside guests, this individual manages complex schedules, communications, and sensitive information with the highest degree of professionalism, discretion, and initiative. The position requires utmost discretion with sensitive pastoral, personnel, and confidential information.

The ideal candidate is a spiritually mature, highly organized self-starter who thrives on managing details, anticipating needs, and creating order in a fast-paced ministry environment. This individual demonstrates exceptional executive functioning, strong communication skills, and the ability to work independently while embodying the mission and values of First Presbyterian Church.

KEY RESPONSIBILITIES

Executive Support

Manage and prioritize the Senior Minister's calendar, meetings, and correspondence to ensure his schedule reflects his strategic priorities and ministry commitments. Coordinate with church staff and committees to align schedules and major events. Prepare and edit official documents, letters, and communications. Oversee travel logistics, reimbursements, and credit card reconciliations Maintain organized filing and financial records for the Senior Minister's office. Handle invitations, RSVPs, and guest hospitality.

Worship & Ministry Coordination

Serve as liaison between the Senior Minister and worship staff regarding sermon schedules, guest preachers, and service participants. Coordinate assisting schedules and ensure worship participants are informed. Coordinate details for special worship services (funerals, weddings, convocation, seasonal services). Prepare or assist with bulletins and maintain Ruling Elder evening prayer schedules. Schedule and support the Pastor's Advisory Committee and related meetings.

Event & Conference Coordination

Lead planning and logistics for Twin Lakes Fellowship and other major church or ministerial events. Manage event budgets, registration, and hospitality for speakers and guests. Oversee staff and officer gatherings, retreats, and General Assembly travel coordination. Supervise and delegate tasks to interns and volunteers assisting with events.

Administrative & Communication Support

Draft and distribute official correspondence (visitor and grief letters, certificates, etc.). Manage departmental budgets and expenditures. Maintain data and event entries in Planning Center. Support communication flow, develop office systems, and assist with general administrative needs

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Job Type: Full-time

Pay: From $45,000.00 per year

Benefits:

Health insurance Life insurance Paid time off Retirement plan
Education:

High school or equivalent (Required)
Work Location: In person