Job Description

How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example of what's possible when the brightest professionals dedicate themselves to making a difference in the healthcare industry, and in people's lives.
Work Shift Various (United States of America)
Job Summary: The Executive Assistant II role is responsible for providing administrative/clerical support to assist the system's Senior Vice President and/or Vice Presidents to successfully carry out the duties and responsibilities of the position(s) and to ensure the smooth and efficient management of the executives schedule and professional obligations.
Core Responsibilities and Essential Functions: Provide Administrative support to the Senior Vice President(s) or Vice President(s). May also include Executive Directors and Directors if applicable or periodically for specific needs * Provide administrative support to a minimum of two leaders specified above including calendar management, coordinating meetings, sending out reminders and keeping leaders on schedule and prepared for upcoming meetings and events. * Efficiently manage, organize, plan, schedule, coordinate and maintain information. * Prepare and develop presentations and meeting materials. Coordination, Organization and Multi-Tasking * Opens, screens and prioritizes all incoming mail, making decision as to which mail should be directed to the leader and which can be delegated for action to other personnel. * Responsible for Time and Attendance as appropriate for employees in leaders division. * Schedules conference attendance, travel, hotel and seminar arrangements for the leader, completing appropriate authorization and using expense reports. * Takes minutes as specified by leader, using discretion and expertise to ensure only pertinent information is included in the final minutes while always maintaining confidentially. Arranges appropriate follow-up actions. * Prepares arrangements for all meetings scheduled by the leader, including notifying attendees, reserving rooms, requesting refreshments, audio/visual equipment set up and preparing/distributing agendas and supporting documentation. * Other administrative/clerical support duties as needed. Liaison * Liaison between the leader(s) supported, CEO, EVP and Chief Human Resources Officer, leadership teams, medical staff, board members, visitors, employees in communicating messages, scheduling meetings and disseminating information, while maintaining good public relations in assisting those who contact the leaders office. * Receives and screens telephone calls from board members, medical staff, employees, visitors and/or walk ins to the office. * Handles questions/concerns/complaints from patients, families, employees; getting pertinent information and directing to appropriate person for investigation and/or follow through, as well as bringing pertinent information to the attention of the Senior Leader or other appropriate leader in Management. Performs other duties as assigned Complies with all Wellstar Health System policies, standards of work, and code of conduct.
Required Minimum Education:

• High School Diploma General or GED General or Other / Certificate General-Preferred

Required Minimum License(s) and Certification(s): All certifications are required upon hire unless otherwise stated.
Additional License(s) and Certification(s):
Required Minimum Experience: Minimum 2 years assistant Required or Minimum 5 years varied and progressively responsible administrative experience Required or large company and/or healthcare system. Preferred Prefer two years of college level completed Preferred
Required Minimum Skills: Advanced computer skills in MicroSoft Word and intermediate skills in Excel, PowerPoint etc. Type 55 wpm, with accuracy. Excellent organizational skills. Excellent communication skills, both written and verbal. Excellent calendar management skills, including complex executive meetings. Experience preparing executive schedules, correspondence, presentations, reports etc. Experience creating and routing purchase orders and supply requisitions. Ability to effectively interface with staff, leaders and physicians. Able to maintain high level of confidentiality. Detail orientated with ability to review documentation quickly with accuracy.
Join us and discover the support to do more meaningful work--and enjoy a more rewarding life. Connect with the most integrated health system in Georgia, and start a future that gives you more.

Skills Required