Executive Assistant Ii
Coeur d'Alene, ID 83814, United States
Job Description
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University of Idaho
Executive Assistant II
Location: Coeur dAlene
Division/College: University Outreach-Northern Idaho
Employee Category: Classified
Pay Range: $26.67 annually or higher commensurate with experience.
FTE: 1.0
Full/Part Time: Full Time
Position Summary:
Under direction of the administrator, this position performs specialized and multifaceted administrative and project management activities in support of the programs, special projects and activities for which the administrator is responsible, while maintaining a high degree of professionalism and adherence to strict confidentiality standards. The position serves as liaison to various university offices and internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors. The position serves as first point of contact for issues of concern, researching and assessing their nature to provide the administrator with information to respond to concerns.
Duties may include:
Administrative and operational support:
- Coordinate complex travel, meeting and event arrangements for management and other individuals
- Maintain calendars, databases, confidential records and systems
- Coordinate office operations, delegate work and provide input on performance evaluations
- Collaborate with the Financial Officer on financial matters; monitor adherence to established budget
Project and initiative support:
- Participate in setting meeting goals and outcomes; compile and distribute agendas and meeting materials
- Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables, drafting meeting notes/records and facilitating the flow of information to participants; may independently plan and complete assigned projects, events and programs with a defined scope
Information gathering and reporting:
- Research and compile information; develop draft communications such as response communications, talking points, speech scripts and responses to correspondence and presentations
- Coordinate the collection and compilation of data and materials for reports, records and other administrative documents.
- Distribute/submit finalized administrative decisions, communications and reports on behalf of the administrator.
Minimum Qualifications:
- High School Diploma or equivalent
- Four years of administrative or business operations support experience, including two years supporting a manager, director, department lead or similar level of administrator
Preferred Qualifications:
- Associates or Bachelors degree, or equivalent in education and experience
- Executive support experience.
- Higher Education experience.
- Applying project management practices in a work environment.
- Collecting, compiling, and summarizing data and materials for reports and other administrative documents.
- Working in an environment that requires adherence to strict confidentiality standards.
- Using computer information systems that manage an organizations finances, business processes and/or records.
Physical Requirements & Working Conditions:
Required Licensures, Certifications or other
Posting Number: SP003866P
Posting Date: 04/05/2023
Closing Date: 4/19/2023
Open Until Filled: No
Special Instructions:
Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.
To apply, please visit: jobs.uidaho.edu
EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
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Job Detail
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Job IdJD4264326
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationCoeur d'Alene, ID 83814, United States
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EducationNot mentioned