Job Description

Executive Assistant (TS/SCI Eligible)

=========================================

Location:

Honolulu, HI

Clearance:

Active TS/SCI preferred; TS/SCI eligibility required

Position Overview

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JMark Services is seeking a high-performing, mission-focused

Executive Assistant

to provide direct support to an

O-7 Strategic Force Initiatives Commander (SFI/CC)

. This role anchors the front office, drives operational rhythm, and ensures senior leadership has seamless, proactive support in a dynamic, high-tempo environment.


The ideal candidate operates with precision, composure, and discretion -- managing sensitive information, complex schedules, stakeholder engagements, and mission-critical administrative functions. This is a key position supporting senior military leadership, requiring impeccable judgment and the ability to anticipate needs before they arise.

Key Responsibilities

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Executive-Level Support

Serve as the primary executive assistant to the SFI/CC, enabling optimal workflow and daily operational efficiency. Support decision-making processes by prioritizing actions, preparing materials, and ensuring timely delivery of information.

Calendar, Scheduling & Engagement Management

Manage and deconflict the Commander's calendar with meticulous precision. Coordinate high-visibility meetings with host nation leaders, senior DoD officials, Congressional visitors, and other key partners. Prepare agendas, briefing packets, read-ahead materials, and ensure engagements run smoothly from planning through execution.

Communication & Liaison Functions

Act as the central conduit for information flow into and out of the Commander's office. Relay directives, decisions, and requests with accuracy, professionalism, and diplomatic tact. Build and maintain positive working relationships with internal and external stakeholders.

Front Office & Administrative Management

Draft, edit, route, and track official correspondence. Maintain official files, task trackers, and record-keeping systems in compliance with organizational standards. Manage day-to-day office operations and uphold an organized, efficient command environment.

Battle Rhythm & Workflow Optimization

Maintain awareness of operational timelines, milestones, and deliverables. Track suspenses, synchronize staff activities, and ensure timely completion of all assigned tasks.

Event, Meeting & Travel Coordination

Coordinate logistics for domestic and international travel, ceremonies, and senior-level events. Oversee itineraries, protocol requirements, transportation, lodging, and documentation.

Confidentiality & Professional Integrity

Handle classified and sensitive information with absolute discretion. Uphold the highest standards of professionalism, integrity, and trustworthiness.

Required Qualifications

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Proven experience as an Executive Assistant or senior administrative professional supporting high-ranking leaders (military, government, or public sector strongly preferred). Exceptional organizational skills with the ability to manage complex schedules, competing priorities, and tight deadlines. Outstanding written and verbal communication skills; polished professional demeanor. Demonstrated discretion and judgment in handling sensitive or classified information. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and modern office management tools. Uncompromising attention to detail and accuracy.

U.S. citizenship and TS/SCI eligibility required.

Preferred Qualifications

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Previous experience supporting General Officers, SES executives, or senior DoD leadership. Familiarity with military customs, courtesies, and organizational structures. Experience coordinating high-visibility meetings, events, and senior leadership engagements. Strong interpersonal skills with the ability to foster positive relationships across diverse organizations. Proactive, solutions-oriented mindset with the ability to anticipate needs and adapt quickly.

Why JMark

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Join a mission-driven, forward-thinking team committed to excellence in defense, national security, and strategic readiness. At JMark, we empower our people to deliver impact, innovate boldly, and serve with integrity.