Job Description

Position Overview

This role serves as the executive assistant for the Hughes County District 2 office, requiring a blend of basic office, computer, and organizational skills to ensure smooth daily operations and compliance with county and state regulations.

Responsibilities and Duties

Answer phones and communicate effectively with the public. Manage multiple tasks efficiently in a fast-paced environment. Utilize Microsoft programs and adapt to the KELI Inventory Tracking program. Maintain accurate records of stock items such as tires, gravel, grader blades, and fuel. Keep detailed records for all vehicles and machinery. Handle account management responsibilities. Set up and receive purchase orders, enter all purchases, and manage transfers of stock. Enter projects and assign purchases, transfers, and employee time, including those related to Grants, FEMA disasters, and road/bridge projects. Track and record daily employee time, activities, locations, machines, and projects. Process and submit payroll reports to the courthouse twice monthly. Maintain various warehouse and consumable reports. Manage fuel records for OCC compliance and perform weekly fuel reconciliation.

Required Qualifications

Basic office skills, including phone etiquette and public communication. Proficiency in basic computer skills and Microsoft programs. Ability to learn new software (KELI Inventory Tracking). Strong organizational skills for record keeping and multi-tasking. Effective communication and interpersonal skills.

Preferred Qualifications

Ability to read and interpret maps is a plus. Ability to test for Certified Operator Training is desirable.

Location

200 North Broadway, Suite #5, Holdenville, Oklahoma 74848.

Job Type: Full-time

Pay: $2,700.00 per month

Work Location: In person