Job Description

Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably.



Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.


The Executive Assistant office-based position is comprised of two distinct but intertwined roles: Executive Assistant and Marketing Assistant. This individual must be able to multi-task in a fast-paced environment and have an outstanding internal and external customer service attitude and spirit. This position is based out of our Hoffman Estates, IL HQ office.




Duties for the Executive Assistant to the Vice President, Global Marketing and Sales role includes some travel/expense management, calendar management, meeting coordination, customer meeting coordination, approvals/signatures and other tasks as appropriate.


Duties for the Marketing Assistant role include purchasing and associated tasks, general office management, support of and participation in various trade shows and internal events, new hire onboarding as appropriate, internal training for processes/procedures/tools/platforms, and general support for the entire Marketing and Sales teams.



The individual must have excellent time management skills, prioritization skills, interpersonal skills, and computer skills. This position requires a wide range of experience in providing administrative support to senior level executives, and their managers or groups.

Responsibilities Executive Assistant

Providing high-level administrative support Processing highly confidential and time-sensitive information. Maintaining and ordering office supplies, computer peripherals, etc. Act as a point of contact for facilities and IT helpdesk issues. Preparing/submitting expense reports Maintaining calendars (as required), set up appointments, and schedule travel arrangements for employees and guests, Organizing meetings, reserve conference rooms and equipment, and coordinating catering service. Act as an information resource on organization policies and procedures. Coordinating special projects and department activities. Follow up as appropriate on all open topics/issues Maintain organizational charts for department Assist with creating/editing power points Assist with interview scheduling, new hire onboarding Manage marketing collaterals Manage MSC tools Provide Tradeshow support (e.g. SNMMI, RSNA) prior to events Serve as compliance policy resource for the marketing department

Responsibilities Marketing Assistant

Providing high-level administrative support Processing highly confidential and time-sensitive information. Manage entire internal purchasing process for vendors, from initial approvals through invoice payment. Create vendor accounts. Organizing customer meetings in Hoffman Estates site, reserving conference rooms and equipment, coordinating catering service, and transportation needs Provide onsite tradeshow support as needed (e.g. SNMMI, RSNA)

Required Knowledge/Skills, Education, And Experience

Ability to thrive in a fast-paced, changing environment with multiple priorities. Advanced knowledge in Microsoft Office programs (Excel, PowerPoint, and Outlook, calendar management, expense reporting. Experience in expense reporting tools Highly organized and detail-oriented with ability to interface with personnel at all levels. Ability to perform with general instruction on new assignments and with minimal supervision following Willingness to be among the first to learn about new tools and platforms; become expert/superuser Ability to interact respectfully and diplomatically while setting up meetings with external customers

Preferred Knowledge/Skills, Education, And Experience

5+ years Executive assistance experience supporting Senior leaders Strong Microsoft Office skills (Outlook, Word, Excel, MS Teams and Power Point)

Bachelor's degree preferred; minimum requirement - Associates degree

Who we are

: We are a team of more than 72,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways.

How we work:

When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual's potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world's most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably.


To find out more about Siemens Healthineers businesses, please visit our company page here.


The base pay range for this position is:


$68,720 - $94,490
Factors which may affect starting pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate.


If this is a commission eligible position the commission eligibility will be in accordance with the terms of the Company's plan. Commissions are based on individual performance and/or company performance.


The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan. life insurance, long-term and short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time.

Equal Employment Opportunity Statement:

Siemens Healthineers is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law:

Applicants and employees are protected under Federal law from discrimination. To learn more, click here.

Reasonable Accommodations:

Siemens Healthineers is committed to equal employment opportunity. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations.


If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form here. If you're unable to complete the form, you can reach out to our HR People Connect People Contact Center for support at peopleconnectvendorsnam.func@siemens-healthineers.com. Please note HR People Connect People Contact Center will not have visibility of your application or interview status.

California Privacy Notice:

California residents have the right to receive additional notices about their personal information. To learn more, click here.

Export Control:

"A successful candidate must be able to work with controlled technology in accordance with US export control law." "It is Siemens Healthineers' policy to comply fully and completely with all United States export control laws and regulations, including those implemented by the Department of Commerce through the Export Administration Regulations (EAR), by the Department of State through the International Traffic in Arms Regulations (ITAR), and by the Treasury Department through the Office of Foreign Assets Control (OFAC) sanctions regulations."

Data Privacy:

We care about your data privacy and take compliance with GDPR as well as other data protection legislation seriously. For this reason, we ask you not to send us your CV or resume by email. We ask instead that you create a profile in our talent community where you can upload your CV. Setting up a profile lets us know you are interested in career opportunities with us and makes it easy for us to send you an alert when relevant positions become open. Register here to get started.

Beware of Job Scams:

Please beware of potentially fraudulent job postings or suspicious recruiting activity by persons that are currently posing as Siemens Healthineers recruiters/employees. These scammers may attempt to collect your confidential personal or financial information. If you are concerned that an offer of employment with Siemens Healthineers might be a scam or that the recruiter is not legitimate, please verify by searching for the posting on the Siemens Healthineers career site.

To all recruitment agencies:

Siemens Healthineers does not accept agency resumes. Please do not forward resumes to our jobs alias, employees, or any other company location. Siemens Healthineers is not responsible for any fees related to unsolicited resumes.