Job Description

Executive Administrative Assistant - Orthopaedic Institute of Henderson

Are you an experienced Administrative Assistant with a proven track record supporting executives at the highest level? Do you thrive in a fast-paced

orthopedic healthcare

environment where precision, discretion, multitasking, and a strong understanding of medical billing are essential?



The

Orthopaedic Institute of Henderson

(OIH), a trusted provider of exceptional orthopedic care to the Henderson and Las Vegas communities for over 25 years, is seeking a highly organized, proactive, and detail-oriented

Executive Administrative Assistant

to provide comprehensive support to our executive leadership and clinical team.



In this critical role, you will serve as a key support professional, ensuring seamless operations in our dynamic orthopedic practice specializing in joint replacement, arthroscopic surgery, sports medicine, and more.

Key Responsibilities:

Manage complex executive and provider calendars, including scheduling high-level appointments, coordinating internal/external meetings, and arranging travel as needed Organize, file, and maintain accurate records of contracts, licenses, credentialing documents, and other critical compliance materials Assist with provider credentialing processes, including gathering documentation, tracking deadlines, and coordinating with insurance and regulatory entities Maintain confidential patient records, perform accurate data entry, and prepare detailed reports and presentations Handle accounts payable tasks, including processing invoices, making payments, and reconciling accounts Collaborate with IT to troubleshoot and maintain office computer systems, equipment, and software Manage office supplies inventory, place orders, and ensure the office operates efficiently Follow up with patients, insurance providers, and clients to resolve billing discrepancies and ensure timely collections Work closely with billing, clinical, and administrative teams to guarantee accurate, compliant, and prompt billing for orthopedic services rendered Support additional administrative projects and tasks to assist the executive team and overall practice operations

Qualifications & Skills:

Proven experience as an Administrative Assistant at the

executive

or C-suite level, preferably in a healthcare, orthopedic, or medical office setting Strong knowledge of medical billing processes, insurance verification, coding basics, and healthcare compliance (HIPAA experience a plus) Previous experience in billing, accounts payable, or basic accounting preferred Excellent verbal and written communication skills with a professional, polished demeanor Exceptional attention to detail, organizational abilities, and the capacity to multitask and prioritize effectively under pressure Proficiency in

Microsoft Office Suite

(Word, Excel, Outlook, PowerPoint) -- advanced level required Proficiency in

QuickBooks

or similar accounting software Bachelor's degree (or college graduate) preferred; relevant experience may substitute Multilingual abilities are a significant plus

If you are a motivated, reliable professional with executive-level experience who is eager to contribute to a collaborative, patient-focused orthopedic team dedicated to compassionate, high-quality care, we invite you to apply to the

Orthopaedic Institute of Henderson

!



Please submit your resume and a tailored cover letter outlining your relevant executive support experience in healthcare.



We are an

Equal Opportunity Employer

committed to diversity and inclusion.

Benefits:

Comprehensive health insurance Dental and vision coverage Paid time off (PTO) Monday-Friday schedule (no weekends!) Retirement plan with employer matching

Join our established team at the Orthopaedic Institute of Henderson and help deliver outstanding orthopedic care to our community! We look forward to hearing from you.