Job Description

Position Summary:

Facility: South Lake Hospital

Location: Clermont, FL

Status: Full-Time (Exempt)

Department: Hospital Administration

Schedule: Days

Title: Executive Assistant

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"Orlando Health Is Your Best Place to Work" is not just something we say, it's our promise to you."

Orlando Health South Lake Hospital is a comprehensive medical and surgical acute care facility serving the residents of Lake County as a trusted member of the community for over 75 years. Conveniently located in Clermont, the hospital's dedicated team of physicians, nurses, clinicians and medical professionals is committed to delivering expert and compassionate care. Our efforts have earned us recognition as a national leader.

Click Here to Learn About:

South Lake Hospital

ORLANDO HEALTH - BENEFITS & PERKS:

Competitive Pay

Evening, nights, and weekend shift differentials offered for qualifying positions.

All Inclusive Benefits (start day one)

Student loan repayment, tuition reimbursement, FREE college education programs, retirement savings, paid paternity leave, fertility benefits, back up elder and childcare, pet insurance, PTO/Holidays, and more for full time and part time employees.

Employee-centric

South Lake Hospital has been selected as one of the "Best Places to Work in Healthcare" by Modern Healthcare.

An

Executive Assistant

performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices for a Vice President or Executive Director.
Responsibilities:

Essential Functions

Plans and carries out administrative functions requiring considerable knowledge of the organization. Performs significant administrative duties with multiple priorities and tasks. Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc. Creates, prepares and coordinates presentations, including charts, graphs, etc. Creates and maintains databases and spreadsheets. Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary. Has significant contact with senior management, board members, and various external contacts. Has access to confidential employee, management and organization data. Organizes and expedites flow of work through Vice President's or Executive Director's office. Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors. Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis. Conducts research, data collection, and some analysis of information. Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. Responds to callers, correspondence and visitors not requiring Vice President's or Executive Director's attention. Utilizes significant discretion in varied areas. Coordinates special events. Prepares, monitors, or assists with the preparation of various budgets. Provides work direction to other clerical personnel within the department. Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. Maintains compliance with all Orlando Health policies and procedures.

Other Related Functions

Maintains established departmental policies and procedures. Prioritizes work load to manage multiple priorities. Enhances professional growth and development through participation in educational programs, current literature, and workshops.
Qualifications:

Education/Training

Associate's Degree. Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section). Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access).

Experience

Five (5) years of customer service, administrative, secretarial or related experience.

High level excel and powerpoint skills preferred