Job Description

Job Summary:

Gritman Medical Center is seeking a highly skilled and proactive

Executive Assistant

to provide administrative support to senior leadership. This position is ideal for a detail-oriented professional who thrives in a fast-paced environment and can handle confidential information with integrity. The successful candidate will excel in managing executive calendars, coordinating meetings, and juggling multiple priorities with efficiency and professionalism.

Key Responsibilities:

Calendar Management:

Plan and coordinate schedules, ensuring deadlines are met.

Meeting Coordination:

Schedule and organize meetings, including preparation of agendas, taking minutes, and following up on action items.

Travel Arrangements:

Organize cost-effective travel logistics, including airfare, accommodations, and ground transportation.

Communication:

Act as a liaison between executives and teams, ensuring seamless communication and collaboration.

Project Support:

Track key deliverables, drive task completion, and support the execution of team activities and initiatives.

Confidentiality:

Handle sensitive information with discretion and professionalism.

Qualifications:

Experience:

Minimum of 3+ years of experience providing executive-level support in a fast-paced environment.

Education:

Bachelor's degree preferred but not required.

Skills:

+ Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
+ Exceptional organizational skills with attention to detail.
+ Strong judgment, problem-solving skills, and adaptability.
+ Ability to multitask and prioritize effectively with little guidance.
+ Excellent written and verbal communication skills.

Work Environment & Physical Demands:

Office-based with significant computer work (up to 75% of the day). Minimal lifting (up to 5 lbs.) and occasional kneeling, stooping, and climbing. Inside work environment with minimal exposure to chemicals and biohazards.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.