Job Description

Join Our Team as an Executive Assistant!

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Company:

Essex Financial Services LLC

Location:

Denver, CO

Reports To:

Managing Director (Owner)

About Essex Financial Services

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At Essex Financial Services, we pride ourselves on our boutique approach to commercial mortgage servicing, managing $10 billion in assets for a diverse range of institutional clients. We are dedicated to precision and building strong relationships, all while striving for smart scalability through technology and talent development. Are you ready to be part of our next chapter?

Summary

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We are seeking a proactive and detail-oriented Executive Assistant to provide exceptional support to our leadership team and facilitate operational excellence across the broader organization. The successful candidate will anticipate needs, handle multiple priorities, and maintain confidentiality in a fast-paced and dynamic environment. Contributing to our strategic goals through meticulous organization, effective communication, and event coordination are key aspects of this role.

Essential Duties & Responsibilities

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Office Operations

Perform comprehensive office operations, including managing supplies and vendor relationships. Coordinate orientation and integration of new hires. Serve as liaison with building management for any announcements or changes.

Administrative Support

Manage travel arrangements, scheduling, and calendar management for leadership, including preparing meeting materials and following up on action items. Process expense reports and oversee general office administrative tasks such as mail handling and managing shared inboxes. Plan and execute company events from conception to completion, ensuring successful outcomes aligned with organizational goals.

Marketing and Project Support

Develop and enhance marketing materials and collaborate with vendors for website updates. Oversee compliance reporting and assist with new client onboarding and project management.

Competencies and Skills

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Proactive Problem-Solving:

Exhibits strong critical thinking and analytical abilities, tackling challenges proactively.

Sound Judgment:

Make informed decisions after carefully weighing potential risks and benefits.

Effective Communication:

Demonstrates excellent verbal and written communication skills and maintains positive relationships with clients, vendors, and colleagues.

Operational Efficiency:

Excellent organizational skills ensure streamlined processes and efficient task execution.

Attention to Detail:

Produces high-quality, accurate work, meeting deadlines without compromising on details.

Event Coordination:

Skilled in managing all facets of event planning and execution, including budgeting and team coordination. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) with a strong ability to adapt and integrate AI tools like CoPilot is a plus.
Join Essex Financial Services and lend your expertise to help us achieve operational excellence and maintain our boutique DNA. Apply today to be part of an exciting opportunity to grow with us!