Job Description

At Gilsbar, our actions define us! With a rich history spanning over 60 years, we have dedicated ourselves to investing in our people and our business as a leading National Insurance provider. Our goal is to foster a collaborative work culture that empowers our employees to approach each client with proactive thinking, creativity, and foresight. We are driven by our passion to build enduring partnerships with both our employees and clients, ensuring mutual success and growth.




The top 3 reasons you should work at Gilsbar:

Our commitment to work/life balance goes beyond just words - we invest in cutting-edge communication technology to empower our team members and ensure they have a positive balance between their work and personal life. At our company, we firmly believe that family always comes first. Your well-being matters to us, and we take it seriously. We understand the importance of taking care of your mental, physical, and financial health. That's why we provide a range of resources to support our team members in leading healthier lives. From lunchtime yoga and meditation sessions to reimbursements for gym memberships and races, we go above and beyond to promote your overall wellness. Because when you're at your best, you can achieve great things. Giving back is not just a value we preach; it's something we practice. We genuinely care about our community, and our employee-led stewardship committee ensures that our actions align with our words. We encourage and incentivize our team members to actively participate in initiatives that make a difference in our community. Together, we strive to create a culture of generosity that permeates throughout our organization.

Gilsbar is searching to welcome a new Executive Assistant to our team. This role is essential in providing top-tier administrative support to help streamline the operations at Gilsbar. Responsibilities include overseeing the CEO's calendar, coordinating with both internal and external partners, and managing sensitive information with utmost confidentiality. We are seeking a proactive and organized individual who can effectively juggle various priorities in a dynamic work setting.

Job Duties:

Serves as the point of contact for onsite visits with the CEO's guests, which includes developing agendas, reserving conference rooms, making necessary reservations, and organizing meeting setups. Manages client meetings for the association by coordinating venue arrangements and catering services, as well as distributing meeting notifications and board materials to committee members. Drafts and prepares confidential communications, reports, and other intricate documents. Conducts research and analysis on relevant licensing statutes and administrative regulations, while maintaining reference files for licensing, relicensing, testing, and continuing education. Engages with state regulatory bodies and insurance representatives on behalf of the organization to ensure compliance with licensing requirements and to address any associated concerns. Collaborates with the Maintenance team regarding upkeep and modifications to the building and surrounding areas.

Qualifications:

High School Diploma or General Education Degree (GED). A minimum of at least 3 years' experience in an executive assistant role, is preferred. Strong proficiency with Microsoft Office is necessary. Must be capable of following a work schedule and working autonomously. Ability to manage confidential information with discretion. Comfortable working in an office setting. Excellent verbal and non-verbal communication abilities are essential.

Benefits:

Health, dental, and vision benefits. Company-paid life insurance, short-term and long-term disability. 401k with company matching. Paid vacation, personal time, and paid holidays.
Gilsbar is an Equal Opportunity Employer that does not discriminate on the basis of any characteristic protected by federal, state or local laws. This is a summary of the essential functions and tasks that will generally be expected of this position. Gilsbar reserves the right to change this without notice.