Job Description

Executive Assistant (Shipping, Music Editing, & Errands)

Part-Time

Hybrid

Albuquerque, NM (Nob Hill)

Roots & Wings Community Music School + Crystal Boyack Music Studio

Our Mission

Crystal Boyack is a highly creative, deeply driven violin educator whose work centers on transforming early childhood violin education--making it more joyful and more musical. Through her curriculum writing and teacher training with Crystal Boyack Music Studio, and through her Suzuki Violin and Music Together teaching at Roots & Wings Community Music School, she is shaping the next generation of young musicians and the teachers who guide them.

Her mission is to create musical experiences that nurture confident children, inspired teachers, and supported families.

As her Executive Assistant, you play a key role in that mission--ensuring the day-to-day details run smoothly so she can stay focused on creating, teaching, and leading with full vision and impact.

Learn more: Roots & Wings -- rootsandwingsmusic.org

Crystal Boyack Music Studio -- crystalboyackmusicstudio.com

Position Overview

We are looking for a highly organized, music-literate, proactive assistant to support two music-education businesses. The job is built around three core responsibilities:

1. SHIPPING ORDERS (Primary Daily Task)

Each morning, you will:

Log in and check for overnight orders

Print labels and packing slips

Package and prepare books for shipping

Drop off at USPS, UPS, or FedEx

Must have:

Working computer and printer

Ability to store shipping supplies (provided to you)

Reliable transportation

Strong consistency and reliability--orders must ship quickly

2. EDITING MUSIC BOOKS

You will help revise and prepare Crystal's teaching materials and books.

Must be able to:

Use music notation software (such as Flat.io) or learn quickly

Use Canva or Pages for layout and graphics

Read music fluently

Understand elementary violin technique (finger numbers, bowings, articulations)

Identify typos in music (wrong rhythms, incorrect bowings, fingerings, notes, or formatting errors)

Follow Crystal's style guidelines for notation and book layout

This role is perfect for someone who:

Plays violin (or another instrument)

Is comfortable working with notation

Enjoys editing and layout work

3. ROOTS & WINGS ERRANDS

Weekly errands may include:

Trips to the printer

Making copies

Walgreens pickups

Posting signs or flyers

On-site work required for:

Weekly team meeting (Nob Hill)

Fridays 11 AM-2 PM (Nob Hill) for projects, organization, and music editing tasks

Schedule & Hours

Daily:

Begin between 6:00-8:00 AM for shipping tasks (15-60 minutes) Consistency is essential--families rely on fast shipping.
Mornings vary between no orders and 10 orders.

Weekly:

1-5 hours of errands, music notation, editing, and small tasks On-site Fridays 11-2 One weekly on-site meeting
You must keep your phone on you during business hours to respond to time-sensitive messages needs.

Who You Are

You are the ideal candidate if you are:

Reliable -- you follow through consistently, on time, every time Organized -- you love systems, checklists, and efficiency Musically literate -- you can read music and understand basic violin technique Tech-comfortable -- you can use Canva and Flat.io or learn quickly Warm and kind -- you communicate with empathy and professionalism Energetic and enthusiastic -- you enjoy supporting children, families, and creative people Practical -- you are comfortable with shipping orders, errands, and day-to-day operational tasks

Software You Should Know or Be Willing to Learn

Music Notation (such as Sibelius or flat.io) Canva (layout and graphics) Google Workspace (Drive, Sheets, Docs) Wix (website backend basics--updating events, copying links, etc.) Trelo or similar task management system Pirate Ship Basic email platforms (Gmail, email templates, sending to groups)

Non-negotiables:

You read sheet music fluently You understand elementary violin fingerings and bowings You have a working computer and printer You have reliable transportation You genuinely enjoy supporting a creative, high-energy educator

Screening Tasks (Required)

Only candidates who complete all tasks will be considered.

1. Handwriting Sample

Upload a handwritten card that says:

"Dear Johnny - We hope your birthday is full of magic, memories and (of course) music. With love, Crystal Roots & Wings Music"

2. Music Literacy Test

Review this piece of music:

https://drive.google.com/file/d/1d_mR7oFYqVuvmsipJaRKArH-oduQ-KWR/view?usp=drive_link

Tell us where the typo is and what the correct notation should be.

3. Errand and Practicality Test

Answer in 3-5 sentences:

"You have to ship two packages, pick up copies from the printer, water the studio plants, and get new markers for the bulletin board before noon. How do you plan your morning?"

This screens for efficiency, real-world problem-solving, and your ability to manage the practical details that keep our studio running smoothly.

Compensation

$15-$20 per hour, depending on experience. Raises available with consistency, competence, and role expansion.

Why This Job Matters

Your work directly supports children, families, and teachers experiencing transformation through music. You help the school run smoothly every day--and you free a visionary educator to dream big, create high-quality books, and serve more families and teachers with excellence.

How to Apply

Please submit:

Resume Short cover letter explaining why this role resonates Completed screening tasks Availability for an in-person interview
Pay: $15.00 - $20.00 per hour

Expected hours: 1.0 - 10.0 per week

Work Location: Hybrid remote in Albuquerque, NM 87106